Job Description

Payroll Title:
ADMIN OFCR 2 CX
Department:
CAPITAL PROGRAM MANAGEMENT
Hiring Salary Range
$27.46 - $34.14 /hour
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#118898 CPM Operations Analyst

Filing Deadline: Fri 9/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/30/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date: 09/30/22.

DESCRIPTION

Capital Program Management (CPM) is the primary service provider at the University of California, San Diego, charged with the implementation of a +/- $2 Billion Capital Program transforming the physical landscape of the campus with the integration of the Light Rail Transit and expanded infrastructure, housing, academic and research buildings, and mixed-use facilities to address future enrollment growth demands aimed at ensuring enhanced student experience, cultivating an inclusive and diverse community, expanding our research prowess and impact, improving the delivery of advanced healthcare and enrich our community.

Responsibilities include oversight of all aspects of construction management and administration; project programming, planning and management; on-time and on-budget delivery of design and construction services which advance the mission, vision, and values of UC San Diego. Capital Program Management is a comprehensive project management organization whose objectives are to complete all major capital projects for a multi-billion public research university program, on time, within budget, and to the satisfaction of its clients. The office is comprised of multiple functional units which include project management, engineering services, contract administration, fiscal management, and supporting administrative services. is responsible for bidding and award of contracts, construction and contract document management, and utilizing a variety of project delivery methods to ensure the implementation of comprehensive project schedules and budget management commencing with preliminary planning through completion of construction and occupancy.

Under general supervision, the Operations Analyst for CPM provides program & project coordination to support the efforts of the Sr. Director Business Operations (SDBO), AVC-CPM and AVC-Design and Development Services (DDS). Manages a wide range of assignments associated with complex problems of a confidential and sensitive nature. Exercises judgment and independent initiative in bringing information or issues to the attention of the SDBO and follows through on implementation of decisions.

The Operations Analyst functions as a key resource for the coordination, administration, organization and management of the day-to-day operations including support for the Department's Leadership Team, comprised of the AVC, three Directors and the Sr. Department Business Officer. In collaboration with Central HR and under the direction of the Department Business Officer, serves as a resource and provides administrative support for department managers, supervisors and staff on a variety of human resource and business operations matters including but not limited to fund management involving recharges; coordinates department training program to ensure comprehensive professional development for all staff. Serves as liaison to the Office of the President, the Chancellor’s Office, the Office of General Counsel, Resource Management and Planning, and the Budget Office.

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope

QUALIFICATIONS

  • Working knowledge of human resources and payroll administration.

  • Experience in an office environment­­ ability to work as a team member; ability to work with a variety of personalities in an administrative setting, exercising good judgment, tact, mature judgment, diplomacy, flexibility to promote positive working relationships and job effectiveness; and discretion in handling a wide variety of complex and highly confidential matters.

  • Bachelor's degree and/or equivalent experience/training.

  • Ability to use sound judgment in responding to issues and concerns. Solid analytical and critical thinking skills to independently identify review and analyze complex problems and develop effective solutions.

  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid interpersonal skills with demonstrated ability to communicate orally and in writing. Ability to understand and follow verbal and written instructions.

  • Ability to articulate in a professional manner and the ability to prepare accurate, concise and clear written reports and documents.

  • Fast/accurate keyboarding with knowledge of proper formats, grammar spelling and punctuation.

  • Ability to train staff and hold informational sessions, both in a group and 1:1 setting, on a wide array of topics, including but not limited to basic electronic equipment usage, office procedures, database usage, etc.

  • Solid skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources. Ability to extract and analyze information from large and complex databases.

  • Proven ability to multi-task with demanding time-frames. Demonstrated ability to plan, organize, and prioritize daily operations, short and long-term projects. Ability to evaluate available resources and adjust schedule and priorities to meet established deadlines and complete projects. Ability to work collaboratively with individuals and groups to incorporate ideas.

  • Working knowledge of common organization-specific and other computer application programs. Proficiency in word processing, spreadsheet and power point creation. Working knowledge of MS Suite of applications (Word, Excel, Outlook, PowerPoint) and Adobe.Demonstrated ability to extract accurate and useful information from computerized databases and other sources, conduct analyses and prepare proposals and reports.

  • Ability to use discretion and maintain confidentiality. Proven ability to effectively, persuasively, and diplomatically collaborate at all organizational levels while maintaining confidentiality and exercising discretion.

  • Ability to work independently and exercise sound judgement with the acumen and sensitivity to identify those decisions and activities which require higher level consultation and/or group collaboration. High degree of integrity, dependability, diplomacy and resourcefulness, with a strong work ethic. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

SPECIAL CONDITIONS

  • Job offer is contingent on clear Background Check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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