Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla Medical Center
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116411 Contract Officer - Hybrid/Remote

Initial Review Date: Mon 6/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/26/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/06/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will have the option of working 100% remote or a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.


The Office of Clinical Trials Administration (OCTA) has the responsibility and authority to negotiate and execute research agreements with industry partners who desire to sponsor and fund clinical research at UCSD. The department provides comprehensive review and negotiation of research agreements to determine compliance with University policies and applicable regulatory requirements in support of clinical researchers and administrators. This position is located within the School of Medicine and is part of the UC San Diego Health Sciences organization which is a $1 billion dollar plus organization encompassing 16 departments (14 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions of education, scientific research, clinical care, and community outreach.

As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. We are looking for top talent that possess the personal characteristics of integrity, strategic thinking, intellectual curiosity, collaboration, and teamwork.

Under general supervision, the Contract Officer develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official. Specifically, the incumbent will exercise judgment within general guidelines and practices to analyze, draft, revise, and negotiate terms and conditions of contracts in support of industry sponsor (i.e. for-profit company) initiated and funded clinical trials and related human subject research projects.

The responsibilities include but are not limited to negotiating Confidential Disclosure Agreements/Non-Disclosure Agreements (CDA/NDAs), Clinical Trial Agreements (CTAs) and related ancillary agreements and/or documents, Amendments, and other human subject related research agreements as necessary. The position will also analyze, draft, revise, and negotiate payment terms as contained in such agreements. This position will manage a high volume of contracts from intake to execution and will be responsible for evaluating all agreements for conformance with UC/UCSD policies and practices in addition to applicable laws and regulations.

This position will be responsible for communicating and negotiating directly with industry sponsors and contract research organizations (CROs), including their research associates, contract professionals, and legal counsel. Under general supervision, will advise and counsel both external parties and internal department administrators and principal investigators regarding sponsored projects administration and contracting processes at the University. Incumbent must possess strong organization and excellent verbal and written communication skills and demonstrated ability and experience explaining and persuading or negotiating complex issues with third parties within established policy or legal parameters. Must be able to identify issues and independently problem-solve with strong attention to detail.

This position utilizes electronic systems and processes for document storage, workload management, and for monitoring compliance requirements. As part of workload management, the responsibilities include some administrative functions and data entry. The position will provide extensive analytical support to OCTA and may be required to assist with certain administrative functions or special projects in support of unit operations and initiatives, as needed.

A cover letter is required in order for your application to be considered complete.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Demonstrated skill in negotiations or persuasive writing or communications.

  • Ability to manage a high volume of transactions.

  • Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.

  • Strong attention to detail with excellent proofreading (editing, verbal, composition, spelling, grammar, and punctuation) and ability to proofread your own work and work of others.

  • Demonstrated ability to interpret and apply laws, regulations, or written policies and procedures.

  • Expert computer skills (including a fast typing speed), with demonstrated experience using Microsoft Suite of programs (Word, Excel, PowerPoint, Outlook) including the track changes function in Word, and the ability to successfully work within electronic systems and database applications.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to perform moderately complex financial analysis and customized reporting. Specifically, the ability to analyze moderately complex clinical trial and related research budgets for conformance with all applicable policies and to calculate direct and indirect costs, along with the generation of reports from various electronic systems, as requested.


  • JD or legal education/relevant job experience negotiating contract terms or performing a related task on behalf of a site/academic medical center or sponsor.


  • Employment is subject to a criminal background check.
  • Must be able to adjust work schedule to meet deadlines. Overtime may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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