Job Description

Payroll Title:
Hiring Pay Scale
$65,000 - $75,000 / Year
East Campus
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#120971 Contract Analyst - Hybrid/Remote

Filing Deadline: Tue 3/28/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.

UCSD Layoff from Career Appointment: Apply by 1/12/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/23/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • There are two vacancies: 1 career and 1 contract position.

  • The contract vacancy is a one (1) year contract position. The appointment may be extended or converted to career status based on the needs of the department.

  • This position offers a hybrid work arrangement, which includes a combination of onsite and remote work.


The Office of Clinical Trials Administration (OCTA) has the delegated authority to negotiate and execute industry sponsored and funded clinical trial agreements at UCSD. The department provides comprehensive review and negotiation of human subjects research related agreements with industry to determine compliance with University policies and applicable regulatory requirements in support of clinical researchers and administrators. This position is located within the School of Medicine and is part of the UC San Diego Health Sciences organization which is a $1 billion dollar plus organization encompassing 16 departments (14 clinical, 2 basic sciences), 2 professional schools (School of Medicine and Skaggs School of Pharmacy and Pharmaceutical Sciences), 2 hospitals, and various other programs and units all dedicated towards fulfilling the Health Sciences missions of education, scientific research, clinical care, and community outreach. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. We are looking for top talent that possess the personal characteristics of integrity, strategic thinking, intellectual curiosity, collaboration, and teamwork.

Using intellectual property / technology licensing / transfer concepts, and other clinical research related concepts, applies organization policies and procedures and applicable regulations to resolve a variety of intellectual property / licensing / transfer / clinical research / clinical trial contracting issues. Works on problems and contracts of moderate scope where analysis of situations, contract language, or data requires a review of a variety of factors. Works under direction of higher-level officer where some interpretation of established work policies and procedures is required, and, at times deviation from standard work practices may be needed.

This position works closely with both UCSD researchers / administrators and external sponsors and their representatives. Provides excellent customer service and is proactive and resourceful in responding to inquires or resolving problems. The primary responsibility of this role is to negotiate clear, mutually agreeable, and compliant contract terms and conditions that accurately reflect the nature and scope of the proposed research activity. This must be done in a way that preserves the University’s relationship with the other party and is in alignment with the University’s principles and mission. This position will primarily negotiate confidentiality disclosure agreements and contract amendments, of varying complexity.

This position will also negotiate clinical trial agreements of low complexity, as needed (e.g. under a master, mirroring prior contract terms). The ideal candidate for this position will have some experience or exposure to redlining contracts using Microsoft Word Track Changes and Commenting functionality in a high volume, client/customer facing environment. In connection with redlining contracts, this position will monitor and document related contract issues, escalations, and required compliance reviews and approvals (e.g. Conflict of Interest, Institutional Review Board, Export Control). As a result, this person will have the ability to interpret and apply a variety of information and documents, including clinical protocols and clinical study budgets. Acts as a careful data / record steward and is mindful of data / record integrity and maintains an accurate and up-to-date electronic contract file.

This position may also assist with contract intake and award related duties, and other administrative tasks, as needed.

A cover letter is required in order for your application to be considered complete.


  • Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Working knowledge of and application of standard principles, theories and concepts such as laws, regulations, and practices pertaining to the protection and management of intellectual property, university technology transfer, and general scientific and / or technical skills in subject matter area. Working knowledge of or the ability to develop working knowledge of regulations related to clinical trials and human subjects research.

  • Ability to market technology to industrial partners; knowledge of contracts and grants preferred. Working knowledge of or the ability to develop working knowledge of human subjects research policies, compliance requirements, and operations in a university, hospital, or similar setting preferred. Ability to (i) develop working knowledge in these areas and (ii) provide advice to UCSD faculty, staff, and research administrators on industry contracting standards and procedures.

  • Demonstrated ability to interpret and apply laws, regulations, or written policies and procedures, and articulate or apply such effectively, in a written work product.

  • Ability to read, understand, and interpret clinical protocols and other medical, technical, and financial information.

  • Ability to read, understand, and interpret clinical trial budgets and related financial/payments language and administrative concepts. Ability to perform simple to moderately complex financial calculations, including the calculation of direct and indirect costs.

  • Excellent attention to detail with strong writing, proofreading (editing, composition, spelling, grammar, punctuation), and organizational skills. Writing is clear, concise, logical, and grammatically correct. Strong skills in editing and formatting of documents.

  • Expert computer skills (including a fast typing speed), with demonstrated experience using the Microsoft Suite of programs (Word, Excel, PowerPoint, Outlook), including experience with the track changes function in MS Word, familiarity with Adobe, and the ability to adeptly work in a paper free environment using electronic systems and databases.

  • Demonstrated critical thinking and problem-solving skills. Ability to analyze situations, contract language, or data that requires the review of a variety of factors.

  • Ability to communicate clearly and interact professionally with internal and external parties. Strong interpersonal skills.


  • Paralegal or some legal / contract / research education, training, or experience.


  • Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $63,400 - $142,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.36 - $68.39

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health System is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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