Contract Administrator - 126129
#126129 Contract AdministratorExtended Deadline: Fri 12/15/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
This position will remain open till filled. Initial application review date 11/3/2023.
UCSD Layoff from Career Appointment: Apply by 10/25/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/3/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
This position will work a hybrid schedule which is a combination on working onsite on Campus and Remote
Major duties include researching, preparing and processing contracts for several major University departments and interaction with project managers, administrators and employees. The Contracts Administrator is responsible for the preparation of all construction contract documents (informal and formal), including Mini Form, Informal Form, Brief Form, Blanket, Long Form, CM at Risk, Design Build, JOC (Job Order Contracting), and CM Multi-Prime for various delivery methods, while ensuring conformity to applicable laws and policies. Primary reviewer of Executive Design Professional Agreements (EDPA) and Professional Services Agreements (PSA), providing expert guidance to the project management teams campus-wide as to the proper use of each agreement as it pertains to their projects. Perform quality control of construction documents: ensuring construction contracting policy & procedure updates and revisions are incorporated in all applicable documents.
Research and analyze certified payroll, prevailing wage and Labor Compliance policies & programs. Coordinate and liaison between UCOP Risk Management and insurance carriers and university. Ensure Builder’s Risk enrollment and compliance at required levels. Other duties within scope of position as assigned by supervisor.
Uses contract administration skills and organization policies and procedures to draft and issue standard contracts. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language.
A cover letter is required for a complete application.
Some overtime required during peak periods.
Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms. In-depth knowledge of complex contract documents, delivery methods and agreements preferably relating to construction. Knowledge of industry contracting practices and disciplines involved in construction projects and the interface between design professionals, project managers, contractors and inspectors.
Working knowledge and understanding of specific contracting assignments. Proven ability to accurately prepare all prequalification and contract documents in conformance with legal requirements and policies and procedures. Ability to research and interpret legal requirements, policies, procedures and statutes to ensure compliance of construction documents and correspondence, preferably relating to construction. Ability to analyze and monitor certified payroll, prevailing wage and apprenticeship documents to ensure compliance with governing laws and labor compliance program. Knowledge of Executive Design Professional Agreements (EDPA) and Professional Service Agreements (PSA), preferred, but not required.
Written, verbal and professional interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills. Excellent interpersonal, as well as written and verbal communication skills to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy and flexibility to promote positive working relationships and job effectiveness. Skill in working as part of a team.
Organizational, presentation and negotiation skills. Ability to review and organize information, materials and details independently and effectively; identify deficiencies, obtain additional information if needed, and take appropriate actions. Strong ability to communicate clearly and effectively in public settings to provide information or explain procedures, policies, etc. Aptitude in researching, developing and presenting informative and effective training material.
Listening and political acumen skills. Ability to independently organize and coordinate a variety of tasks and projects in a high volume, production-oriented unit, set and adjust conflicting priorities, show self-motivation, take appropriate initiative and exercise professional judgment while maintaining composure under competing priorities, demands and influences.
Knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc. Strong knowledge of administrative, fiscal, contract and project management procedures with the demonstrated technical ability to apply this knowledge to develop new and enhanced business processes, preferably for capital design and construction projects.
Advanced proficiency in MS Office Suite: Microsoft Word (track changes, merge, etc.), Excel (creating complex and accurate spreadsheets), Outlook, Adobe Acrobat, email systems and extensive website and online skills. Excellent grammar and proofreading skills and fast accurate typing.
Proven ability to maximize computer programs and workflow systems effectively and efficiently in all areas of responsibility. Preferably with a capital project or construction management software (i.e. e-Builder).
DOJ/FBI/DMV background clearances required prior to hire.
Must possess and maintain valid CA Driver license.
Pay Transparency Act
Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $23.42 - $48.99
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.