Compensation & Timekeeping Assistant Analyst - 122370
#122370 Compensation & Timekeeping Assistant AnalystInitial Review Date: Fri 4/21/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position is a contract/limited position with the possibility of extension/career conversion.
UCSD Layoff from Career Appointment: Apply by 04/11/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/21/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The organizational structure comprises of an Academic and a clinical enterprise. The Academic enterprise encompasses 18 departments and 2 professional schools (The School of Medicine and The Skaggs School of Pharmacy and Pharmaceutical Sciences) and is dedicated to teaching and research. The clinical enterprise includes the UC San Diego Medical Center, the Jacobs Medical Center, the Sulpizio Cardiovascular Center, the Moores Cancer Center, the Shiley Eye Institute and Student Health all dedicated to patient care.
OUR MISSION is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching.
OUR VISION is to create a healthier world - one life at a time -through new science, new medicine and new cures.
As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under close supervision of the SOM Faculty Compensation Operations Manager, the Compensation & Timekeeping Assistant Analyst assists School of Medicine (SOM) departments with efficient, standardized transactional support in the following Faculty Compensation and Timekeeping functions: * Payroll for Faculty, Academics, and MSP Staff Physicians * SalPro Data Management & Entry * Salary Analysis * MSP Physician Contracts * Academic Timekeeping * Z Payment Processing
Acquires the skills to serve as a resource on faculty salary issues assisting with consultative services and acting as liaison between the SOM and Department Business Offices, faculty, payroll, VA, Division Administrators, division staff, and other internal/external offices. Assists in the faculty salary negotiation process, gathering and analyzing data, preparing reports, and making recommendations to DBOs and Chairs. Assists with ad hoc reporting to analyze and support decision making for use of funds.
Learns to implement faculty salaries, review funding sources, perform leave reporting and all other items/issues related to faculty compensation. Assists in the processing and tracking of Management & Senior Professional (MSP) Staff Physician contracts. Develops timelines and ensures implementation of all faculty salary processes through the fiscal year. Manages work flow and deadlines. Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to faculty compensation administration as required.
Learns to apply professional UC Academic HR concepts, organization and / or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and / or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.
Strong ability to organize workload effectively and efficiently, set priorities, to meet the job requirements in a timely, accurate fashion. Demonstrated ability to work under continuous pressure with constant interruptions.
Excellent analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills. Ability to recognize and analyze salary history trends in order to make recommendations.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
Acquiring knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. School of Medicine academic salary structures, funding sources, and academic salary administration. Acquiring knowledge of academic compensation and benefits policies and procedures.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
Acquiring knowledge of organization's human resource management system (HRMS) and other related business software programs and systems. Such as, UC Personnel Payroll System (PPS), Integrated Financial Information System (IFIS) and ServiceNow case management system. Proven knowledge and experience using information technology to include MS Office, (i.e. Word, Excel, PowerPoint Outlook etc.) and relational databases.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Skills to communicate effectively, both verbally and in writing.
Ability to maintain strict confidentiality and use discretionary practices.
- Employment is subject to a criminal background check.
- Willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc.
- Maintain a flexible work schedule based on customer needs.
Pay Transparency Act
Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $18.15 - $40.85
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
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Job Reference #: 122370