Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#113178 Clinical Trial Budget Negotiation Manager - Remote

Filing Deadline: Mon 2/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/02/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/13/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Candidates hired into this position may have the ability to work remotely.


The UC San Diego School of Medicine is housed within the Health Sciences at UC San Diego. UC San Diego Health Sciences is a top ranking, future oriented organization. The Health Sciences academic enterprise is comprised of the School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and the Wertheim School of Public Health. These three professional schools, with a combined operating budget of $2 billion, are responsible for fulfilling the teaching, research and clinical missions of the University of California, San Diego.

There are approximately 20 departments, 1,600 faculty, 800 students, and 1,000 residents and fellows between the three professional schools. Total research awards exceed $615 million. We offer challenging career opportunities in a fast-paced and innovative environment. We are looking for top talent that possess the personal characteristics of integrity, strategic thinking, intellectual curiosity, collaboration and teamwork. The Office of Dean embraces and follows a progressive philosophy of career-path development for itsemployees.

UCSD’s Office of Coverage Analysis Administration (OCAA) ensures billing compliance for clinical research. A coverage analysis harmonizes the clinical trials protocol, budget, contract and informed consent to determine what is billable to insurance based on federal/state billing regulations including Medicare’s National Coverage Decision (NCD) 310.1 as well as other third-party billing rules. It ensures consistent application of Medicare rules across studies, and consistent application of study documents.

Under the general direction of the OCAA Director, the Manager is responsible for managing and executing the day-to-day operations of OCAA related to clinical trial budgets and supervising the OCAA budget staff. Incumbent will provide analyses and make independent contributions for planning and development of OCAA. The Manager will provide training to the Budget Analysts and Campus departments on the clinical trial budget process, perform operational process review and implementation, review the work of the Budget Analysts to ensure Quality Assurance (QA), update and modify SOPs, continually review metrics and track productivity and timelines. Incumbent will focus efforts on operationalizing clinical research efforts for OCAA. Under the general direction of Director, the OCAA Manager will perform all supervisory functions for Budget Analysts, facilitate training and workload needs within OCAA and for the Health Science wide campus faculty and staff.

Incumbent will develop clinical trial budgets and negotiate with industry sponsors. Responsibilities include the review and analysis of clinical trial protocols to ensure appropriate cost and resource allocation of conducting the clinical trial at UCSD is fully captured in the budget. The incumbent will ensure appropriate research rates are applied to the budget and will negotiate the budget with the sponsor. Incumbent must be extremely comfortable working with numerous databases and electronic information, able to quickly read and comprehend large amounts of scientific, medical, and legal text. Incumbent must have initiative, use good judgement and tact, interact with various internal and external customers with ease, and be highly resourceful and motivated in resolving clinical project issues in order to fulfill campus objectives. Incumbent will help foster and facilitate positive, supportive relationships with Principal Investigators (PIs), study teams, and industry sponsors.


  • Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.

  • Demonstrated knowledge and experience in negotiating clinical trial budgets with industry sponsors.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to apply a complex array of issues, mental flexibility, and creativity to relevant compliance area.

  • Proven leadership skills with the ability to act independently and exercise sound judgment, with the acumen and sensitivity to identify those decisions and activities which require confidentiality and/or higher level consultation and/or group collaboration.

  • Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping.

  • Solid understanding of financial and resource planning concepts as well as how to control organizational budgeting.

  • Extensive knowledge of human resource policies, practices, and planning. Strong supervisory skills and ability to direct others; Strong ability to delegate, motivate, and evaluate employees. Demonstrated leadership skills. Proven skill in promoting harmonious working relationships and working in a team environment.

  • Ability to effectively communicate both verbally and in writing. Excellent interpersonal skills including tact, diplomacy, flexibility and professionalism in dealing with faculty, staff and industry representatives. Strong communication skills both verbal and written.

  • Advanced skills in the use of spreadsheet and database software.

  • Proven ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire.

  • Demonstrated knowledge of clinical research and interpreting and comprehending complex clinical research protocols, budget exhibits and informed consent forms.

  • Prior supervisory experience.


  • Ability to establish and convey short and long term goals for assigned projects and project objectives and work with others at a professional level in achieving organizational goals and deadlines.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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