Job Description

Payroll Title:
Hiring Pay Scale
$115,000 - $155,800 /Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

#124684 Clinical Research Applications Manager

Extended Review Date: Fri 11/10/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 08/17/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 08/29/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at La Jolla and remote.


The Altman Clinical and Translational Research Institute (ACTRI), an organized research unit established to provide education, training, and infrastructure for clinical research in UC San Diego Health Sciences. It encompasses four hospital systems, two universities and four biomedical research organizations. The ACTRI provides clinical and translational research support across a wide collaboration of units. The ACTRI is highly collaborative with affiliations that stretch across UC San Diego and San Diego State University to the Sanford Burnham Prebys Medical Discovery Institute and the Salk Institute, to Rady Children’s Hospital and the VA San Diego Health Care System, to nonprofit and biotech/pharma.

The Biomedical Informatics division of ACTRI provides leading edge information systems and expert management, in support of clinical and translational research. Computational services are hosted within a HIPAA compliant secure research cloud, including integrations with health system EHR, CTMS, informatics and clinical data warehouse systems.

The ACTRI division of Biomedical Informatics (BMI) is a leader in using, innovating and providing informatics technologies and services to enable advances in healthcare research and collaborations. Focusing on data-oriented infrastructure, computational science and biomedical informatics applications such as Epic EHR and Research Module, Velos CTMS, Biospecimen, REDCap, and AWS HIPAA cloud. ACTRI-BMI serves as a UCSD and national resource for clinical data informatics expertise, consultation and collaborations. Ourcyberinfrastructure services integrates software, hardware, and professional consultancy in multi-disciplinary Health Sciences translational research.

The incumbent will serve as the expert for the CTMS applications within the CTRI and across Health Sciences. Responsible for implementation of research studies in these CTMS in order to improve the efficiency of conducting studies, improving revenue capture, and enhance the quality of study data. Works closely with the study team to construct study calendars, data collection forms (i.e., case report forms), budgets, reports, and other such tools. Provides training to users of the applications and guides other analysts configuring these applications. Responsible for the identification of issues related to the construction processes and the re-engineering of such processes, including documentation, standard operating procedure (SOP) creation and training, where feasible.

Incumbent will coordinate the construction of these tools across Health Sciences so that a consistent implementation approach is executed by all implementation analysts in CTRI and other departments or groups. Incumbent will establish shared development processes, configuration guidelines, and style sheets for these tools. Facilitates communications among all implementation analysts in various departments through meetings and electronic communications tools.

Incumbent is responsible for monitoring, verifying, and validating the integrity of various tools and data elements in one or more applications that support a core set of needs: including, but not limited to: regulatory tracking and reviews, study set-up, subject enrollment, budgeting, and invoicing. Under general direction, the incumbent independently prioritizes assignments and completes ongoing tasks following established University, ORU and Federal research guidelines.

Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to staff according to established policies and management guidance. Administers policies that directly affect subordinate staff. Recommends changes to department policies and practices. Identifies risks and responds accordingly. Provide priority setting and work flow analysis.


  • Nine (9) years of related experience, education/training, OR an Bachelor’s degree in related area plus five (5) years of related experience/training.

  • Demonstrated ability to lead a technical staff of IT and / or scientific personnel, including projects performed by multiple developers.

  • Solid knowledge of modern biology or applicable field of research. Expertise in the clinical research domain, particularly in clinical trials, acquired by experience of at least 6 years. Working experience as full-time study coordinator or data manager, leveraging CRMS software and such as Velos eResearch, OnCore, Epic Research and/or REDCap.

  • Bioinformatics informatics core, database and cloud computation services working experience

  • Experience with managing research for adherence to IRB, HIPAA and other federal research and security compliance guidelines.

  • Solid knowledge of bioinformatics methods, bioinformatics applications programming, web development, data security, operating systems, relational databases, and data structures in an open source environment.

  • Technical working experience with Epic or other electronic health records (EHR) applications system for clinical research or operations and integrations.

  • Demonstrated critical thinking, persuasion / negotiation, conflict resolution, mentoring and staff development, supervision, problem solving, human resources policies and procedures relating to management responsibilities.

  • Excellent oral and written communication skills, quantitative and analytical abilities.

  • Proven experience developing, deploying and managing web portals

  • Solid project management experience in a biomedical or research organization.

  • Advanced knowledge of common organizational- or research-specific and other computer application programs.

  • Thorough knowledge of organizational or initiative processes, protocols and procedures.

  • Advanced knowledge of applicable technical project management policy analysis techniques and practices.

  • Advanced analytical / problem-solving skills.

  • Ability to use discretion and maintain all confidentiality, and ensure efficient operations under general guidance.


  • Experience with technical team leadership and supervisory responsibilities, including performance evaluations and management


  • Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $87,000 - $202,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $41.67 - $97.03

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

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