Job Description

Payroll Title:
CANCER CENTER/ Clinical Trials Office
Full Salary Range
$27.09 - $43.58 / Hour
Moores Cancer Center
Appointment Type:
Appointment Percent:
RX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#119477 Clinical Data and Sample Coordinator

Initial Review Date: Thu 11/17/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 10/20/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/31/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


The Moores Cancer Center is one of just 52 NCI-designated Comprehensive Cancer Centers in the United States and the only one in San Diego County. As a consortium cancer center, it is a collaborative partnership between the UCSD: encompassing 14 departments (12 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, School of Public Health), UCSD Health oncology hospitals and clinics; the basic and public health research and outreach of San Diego State University, and the basic and translational research of the La Jolla Institute of Immunology. These various programs and units are all dedicated to fulfilling the Moores Cancer Center's mission of reducing cancer's burden. As such, it ranks among the top centers in the nation conducting the continuum of cancer research, providing advanced patient care, and serving the community through outreach and education programs.

The Clinical Trials Office (CTO) at UCSD's Moores Cancer Center administers many clinical trials on behalf of its member investigators, including trials sponsored by National Cancer Institute cooperative groups, pharmaceutical companies, and physician investigators.

The Clinical Data and Sample Coordinator is responsible for coordinating and managing the ongoing data and specimen collection, quality assurance, and analysis for the Clinical Trials Office (CTO) human clinical trials and research studies. Responsibilities include study protocol management, such as patient screening, consenting, coordinating study events, data collection and analysis. The Clinical Data and Sample Coordinator works on compiling and reviewing statistical data (new patients, relapses, deaths, admissions, number of transfusions, number of days on antibiotic therapy, etc.) and providing reports as requested by Principal Investigators. They are an active liaison for clinical studies who will coordinate and communicate with clinical research project coordinators, Principal Investigators, study sponsors, CROs, and other departments.

The Clinical Data and Sample Coordinator organizes specimen collections, processing, and shipment for clinical studies. They conduct laboratory procedures while ensuring the integrity of the studies. Transport patient samples to lab per specifications and process for storage and shipment. Document the processing procedures and sample shipment information. Maintain inventory and supplies relating to collection, processing, and shipping. Arrange sample packaging and shipping with outside laboratories. Acts as a liaison for sample management with investigators, coordinators and sponsors. Other duties assigned as needed. Performs duties in accordance with UCSD’s values, policies, and procedures.


  • Theoretical knowledge in a biological life science or related discipline, as typically attained by a Bachelor's degree and/or equivalent education and experience.

  • Demonstrated ability and willingness to work on clinical research activities and guidelines related to consent, ethical conduct and protection of human subjects. Demonstrated ability and willingness to handle blood, urine, stool, tissue, and other biological specimen for processing and shipping.

  • Demonstrated ability and knowledge of using computer software applications. Accurate computer word-processing and database/data entry skills. Experience producing reports, graphs and/or spreadsheets to generate and track required data. Accurate computer word-processing and database skills.

  • Experience working with FDA policies regulating clinical trials.

  • Ability to accurately collect, record, transcribe and synthesize clinical data. Demonstrated ability to work with large central databases.

  • Demonstrated ability to display consistent accuracy with great attention to fine details.

  • Knowledge of medical terminology and familiarity with medical data with emphasis on oncology.

  • Strong organizational skills with ability to multi-task and meet ever changing priorities and timelines.

  • Capacity to work efficiently in a team environment with excellent oral and written communication skills.

  • Strong knowledge and proficiency of Word, Excel, Access and other databases.

  • Demonstrated experience interacting positively, constructively and effectively with staff, physicians, and general public.

  • Knowledge to comply with the State of California laboratory guidelines/requirements regarding biosafety/universal precautions for processing patient samples.

  • Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Skill at negotiating with various personalities and developing internal and external network of contacts. Excellent phone etiquette skills.

  • Ability to maintain absolute confidentiality and communicate verbally and in writing with staff and physicians with professionalism, sensitivity and discretion.

  • Demonstrated ability to handle lab equipment, maintain sterile technique while working with biosafety hoods and hazardous materials.


  • Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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