Job Description

Payroll Title:
Salary Range
Commensurate with Experience
Moores Cancer Center
Appointment Type:
Appointment Percent:
RX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#115247 Clinical Data and Sample Assistant

Extended Review Date: Mon 5/9/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 03/25/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/05/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Moores Cancer Center is one of just 51 in the United States to hold a National Cancer Institute (NCI) designation as a Comprehensive Cancer Center. As such, it ranks among the top centers in the nation conducting basic and clinical cancer research, providing advanced patient care and serving the community through outreach and education programs.

The Cancer Center's mission is to translate promising scientific discoveries into new and better options for the care of patients with cancer. The Center supports one of the broadest ranges of cancer activities in the nation - from fundamental and translational cancer research in molecular genetics and advanced molecular therapeutics, and from population studies of cancer incidence to community education about cancer prevention and risk reduction.

The Clinical Data and Sample Assistant is responsible for assisting with the ongoing collection, quality assurance, and analysis of data for the Clinical Trials Office (CTO). Assists with data entry, database corrections, and report generation using web-based databases. Cleans, organizes and imports/exports data files and generates several weekly and monthly reports. Assists in creating Standard Operating Procedures for accurate data entry and training of research staff. Communicates with clinical research project coordinators, Principal Investigators, study sponsors, CROs, and other research staff. Assists with follow-up requests for data as necessary and assure comprehensiveness of individual patient data records. Completes research data case report forms. Assists in the preparation for audits conducted by industry, national cooperative group and/or Clinical Trials Office.

Assist with compiling and reviewing statistical data (new patients, relapses, deaths, admissions, number of transfusions, number of days on antibiotic therapy, etc.) and provide reports as requested by Principal Investigators. Assist with conducting EKG assessments. Assist with obtaining PI and clinic staff signatures on research documents. Assist with laboratory procedures while ensuring the integrity of the studies. Transport patient samples to lab per specifications and process for storage and shipment. Document the processing procedures and sample shipment information. The Clinical Data and Sample Assistant will maintain inventory and supplies relating to collection, processing, and shipping. Assist with coordination of specimen packaging and shipping with outside laboratories. Assist with sample management for investigators/coordinators and sponsors. Other duties assigned as needed.


  • Theoretical knowledge in a biological life science or related discipline or equivalent education and experience.

  • Ability and knowledge of using computer software applications including word processing and database applications and email. Accurate computer word-processing and database/data entry skills. Experience producing reports, graphs and/or spreadsheets to generate and track required data.

  • Proven ability and willingness to handle blood for processing and shipping. Ability to handle patients' biological samples, process samples, and/or store and ship samples.

  • Familiarity with clinical research activities. Ability to read and follow clinical trials research protocols.

  • Ability to accurately collect, record, transcribe and synthesize clinical data.

  • Demonstrated ability to display consistent accuracy with great attention to fine details.

  • Capacity to work efficiently in a team environment with excellent oral and written communication skills.

  • Strong knowledge and proficiency of Word, Excel, Access and other databases.

  • Experience interacting positively, constructively and effectively with staff, physicians, and general public.

  • Ability to maintain absolute confidentiality and communicate verbally and in writing with staff and physicians with professionalism, sensitivity and discretion.

  • Familiarity in reviewing large data sets and/or processing and maintaining data.

  • Effective interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Excellent phone etiquette skills.


  • Knowledge of medical terminology and familiarity with medical data with emphasis on oncology.
  • Ability to work with large central databases.
  • Knowledge to comply with the State of California laboratory guidelines/requirements regarding biosafety/universal precautions for processing patient samples.


  • Employment is subject to a criminal background check and pre-employment physical.
  • Occasional evenings and weekends may be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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