DESCRIPTION

UC San Diego Health Sciences is one of three academic units at UC San Diego. Health Sciences includes three professional schools (medicine, pharmacy, and public health); more than 30 research institutes; and a growing clinical practice that includes two hospitals, all working toward fulfilling the Health Sciences’ tripartite mission. Led by the Vice Chancellor for Health Sciences, it accounts for the majority of the University’s research and philanthropic portfolios and serves as the top healthcare system in the San Diego region.

The School of Medicine is the largest school at UC San Diego, with more than 1,600 faculty, 1,500 medical and graduate students, and 800+ residents across 19 academic departments. It ranks among the top research and primary care schools in the country, and its partner, UC San Diego Health, is among the highest-ranked health systems in the state. The Office of the Dean is responsible for leading the School of Medicine's overall strategic vision; developing and implementing initiatives that enhance teaching, research, and clinical care across its multiple departments; and establishing collaborative partnerships across campus and the community to advance its mission.

The Chief of Staff (CoS) serves as a lead strategic advisor to and designate of the Dean of the School of Medicine. The CoS is member of the senior management team, representing the Dean to the UC San Diego community (e.g. faculty, students, administrative leaders) as well as system-wide and external constituencies. The incumbent represents the Dean in discussions with the School of Medicine leadership, UC San Diego Health executive teams, department chairs, the Vice Chancellor's Office, and other campus chiefs of staff regarding policies, initiatives, and operational issues pertaining to the School. The CoS has broad level authority to represent, make decisions, and commitments on high-level task forces and other strategic projects that advance the priorities of the School of Medicine.

The CoS provides executive-level professional support to Dean in the planning, analysis, and implementation of programs and special projects. This position handles sensitive issues on behalf of the Dean on a day-to-day basis, as well as emergent priority issues with little or no precedence, that require a high degree of diplomacy and discretion. The incumbent applies broad institutional knowledge to develop short- and long-term strategies for organizational effectiveness, policy development and implementation, and change management. The CoS exercises judgment in selecting the most effective methods, techniques, and approaches to obtain results for School of Medicine activities, working independently or in collaboration with senior leaders to accomplish goals.

The CoS directs and manages the assignment of action items to senior leaders and is responsible for managing the priorities of the Dean. The position maintains confidentiality of privileged information, and performs a wide range of duties that require tact, sensitivity, independent judgment, discretion, and flexibility. This position manages the activities of the Dean's administrative support, and partners with the Associate Dean for Business Affairs regarding its resource allocations, budget development, and staffing control.

The CoS directs all senior recruitment efforts for the Dean, including all direct reports (e.g. department chairs, associate deans), overseeing search advisory committees and facilitating the interview process in alignment with all University policies and procedures.

This position requires a solid understanding of training, research, and clinical practice supporting a demanding, academic medical center environment. The CoS position requires tested and proven experience with university system administration, strategy development, business planning, operations, executive recruitment and retention, academic and healthcare market forces, and financial conditions.

Serves as key strategist with the Executive in initiating and developing new strategic direction, long- and short-range plans and innovative initiatives. Has high level authority to make official commitments and to broadly represent the Executive's interests across the organization. Responds to issues with little or no precedence. May manage and administer independent program(s), typically with organization-wide impact. May manage professional staff handling diverse administrative functions such as human resources and budgetary planning.

Uses advanced concepts and organizational objectives to resolve highly complex issues. Regularly works on highly complex issues or problems which require analysis of unique issues/ problems without precedent and/or structure.

Exercises a high level of judgment in selecting methods, techniques and evaluation criteria for obtaining results.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in business, health administration or related field, with minimum five years of high-level experience in the areas of academic medicine, business and strategic planning, organizational development/ reorganization, productivity improvement and cost management, or an equivalent combination of education and experience.

• Working knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.

• Expert knowledge of organizational processes, protocols and procedures.

• Working knowledge of organization and system-wide organizational reporting structure, as well as an understanding of the interactive roles of management throughout the organization.

• Demonstrates advanced strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.

• Advanced consulting, relationship building, and strategic thinking skills.

• Advanced analytical, problem-solving, project planning and implementation skills.

• Knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations.

• Skills to effectively lead highly significant engagements from inception to conclusion.

• Highly-skilled in navigating complex organizations.

• Advanced written, verbal and presentation skills for influencing and facilitating sustained change.

• Sound strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions. Proven skill in generating and encouraging creative ideas, innovative thinking and imaginative solutions to issues or problems.

• Proven ability to focus on priorities, strategies, and vision. Proven ability to recognize the need for change; adapt to, and inspire others to adapt to values, strategies, goals and plans in response to changing business conditions. Proven strategic thinking skills and implementation required. Is able and willing to solve problems from various points of view and make difficult decisions.

• Advanced skills in short- and long-range planning, program and project management, facilitation and collaboration. Ability to accomplish results and effectively integrate functions with business plans. Demonstrated ability to consistently demonstrate and encourage a commitment to quality, customer-centeredness, productivity and continuous improvement.

• Advanced ability to build and maintain relationships with a broad range of staff and members of the community. Proven ability to demonstrate a leadership style that builds and maintains a climate of trust and inspires commitment from others to achieve organization goals. Ability to remain professional and calm under pressure. Proven experience in consistently interacting with all members of the organization in ways that enhance understanding, respect, cooperation and problem solving. Outstanding communication and organizational skills. Ability to develop and maintain critical relationships across a diverse population.

• Advanced ability to coach, facilitate and influence people at all levels. Successful experience working with confidential and sensitive matters. Proven ability to work with diverse populations at all levels of the organization.

• Financial analysis and reporting techniques. Solid business acumen and analytical skills, including an understanding of academic medicine, demonstrated experience developing and implementing operating plans, analyzing financial and quality data.

• Knowledge of common organization-specific and other computer application programs.

PREFERRED QUALIFICATIONS

• Advanced degree in business, health administration, or related field.

• Substantial experience in a health sciences setting.

• University of California or UC San Diego experience desirable.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.