Changemaker Institute Administrative Assistant - 120107
#120107 Changemaker Institute Administrative AssistantFiling Deadline: Tue 11/29/2022
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 11/18/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the work direction of the Changemaker Institute Associate Director, the Administrative Assistant will provide support in the Changemaker Institute with office management, event planning, and assist in the coordination of UC San Diego’s College Corps program. The incumbent will be responsible for supporting efforts in the College Corps program within Changemaker Institute, including outreach, data management through GivePulse and other databases and assessment tools, one-to-one student support, and the development of program materials in collaboration with campus and community partners. The incumbent will provide support in facilitating College Corps and Changemaker workshops/webinars, as well as one-to-one guidance for students participating or looking to participate in College Corps.
This is a two-year grant-funded position, with the potential for renewal. The incumbent will be expected to be in person for three days per week on UC San Diego’s main and downtown campuses, with the option to work virtually two days per week. Support Changemaker Institute staff in planning and executing programming and events.
Excellent interpersonal skills, including proven ability to exercise tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Ability to work as a team member to foster positive relationships.
Knowledge of and familiarity with travel policies and procedures and federal regulations related to domestic and international travel.
Knowledge of standard accounting/bookkeeping practices and internal control standards, with proven ability to recognize discrepancies/errors and take corrective action.
Advanced proven knowledge of and skill in using various computer software and database systems in a PC windows environment (e.g., Microsoft Word, Excel, Access, PowerPoint, Outlook mail, Internet, etc.).
Ability to be proactive, multi-task, establish priorities and use creativity in a fast-paced and changing environment with constant deadlines.
Verbal communication, written communication and organization skills. Good communication skills and experience with coalition building, as this position requires plenty of coordination and time with a variety of stakeholders (students, staff, faculty, community partners).
Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.
Working knowledge of policies and procedures related to records retention and audit principals and standards regrading fiscal invoices and documents.
Overtime and weekends may be required.
Job offer contingent on clear background check.
Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.