DESCRIPTION

BUSINESS AFFAIRS COORDINATOR: Under the general supervision of the Director of Financial Affairs, this position provides administrative support to various members of the MAE community including but not limited to faculty, researchers, lecturers, students, and visitors. Duties include coordinating travel, events, procurement, and expense reimbursement.

ASSISTANT TO THE CHAIR: Provide administrative support to the Department Chair, including but not limited to managing the Chair’s calendar, coordinating faculty/committee meetings, preparing and disseminating campus/department communication, and serving as the administrative lead for other special events/projects, while maintaining detailed records for documentation purposes.

QUALIFICATIONS

• Demonstrated knowledge, understanding and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions. Ability to perform work according to established protocols.

• Demonstrated organizational skills, with demonstrated experience in independently setting priorities to job functions to meet multiple deadlines and changing priorities, and to ensure smooth workflow. Skill to organize large volumes of material.

• Ability to handle multiple tasks simultaneously requiring detail and accuracy, with frequent interruptions and fluctuating priorities.

• Excellent interpersonal skills. Ability to work with a diverse group of people, communicate clearly and effectively on the telephone, e-mail and in person. Demonstrate tact and diplomacy with all constituents at all levels to promote positive relationships.

• Superior grammar/language skills, both verbal and written. Demonstrated knowledge of correct grammar, punctuation and spelling, with ability to compose correspondence, edit technical papers for formatting and grammar, and proofread all work.

• Ability to resolve conflict while maintaining a professional relationship.

• Demonstrated ability to independently schedule, arrange and coordinate seminars/meetings/special events with national and international scientific participants and to create/maintain effective marketing material such as flyers, newsletters, and websites.

• Ability to make foreign and domestic travel arrangements with the skill to research the most economic rates and prepare all travel-related forms for submission and reimbursement.

• Knowledge of web editing tools.

• Excellent oral communication skills to communicate ideas and issues clearly, concisely and accurately to make recommendations, discuss problems, research and explain policies/procedures.

• Demonstrated skill in the use of PC systems to complete tasks, including word processing, spreadsheets and equation software. Ability to use the Internet search tools for information retrieval.

• Ability to maintain confidentiality and use discretion in handling sensitive matters.

• Proven ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc.

• Ability to work independently and effectively with modest supervision and to exercise good judgment.

• Strong demonstrated ability to work independently with a variety of computer platforms and software programs. Ability to self-teach, and to read and comprehend computer manuals. Demonstrated willingness and ability to update and increase skills and knowledge in this area to meet the needs of business.

SPECIAL CONDITIONS

• Some overtime may be required.

• Background check required.

• Pay Transparency Act Annual Full Pay Range: $59,528.88 - $85,294.80 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $28.51-$40.85.