Job Description

Payroll Title:
Hiring Pay Scale
$27.36 - $29.96 / Hour
Hybrid Remote
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#124888 CAP Administrative Assistant

Extended Deadline: Mon 10/9/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 8/25/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/5/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


Provide high level administrative support to the Exec Director and Directors of Corporate Research Partnerships, Director and Associate Director of the Corporate Affiliates Program (CAP), Jacobs School of Engineering. Responsible for administrative aspects of External Relations and Corporate Relationship activities including but not limited to: Agile Research Center research summits and board meetings, CAP Executive Board meetings, membership services, special events, and talent programs like the Team Internship Program (TIP).

Provide administrative support for CAP activities/meetings, industry visits and associated logistics. Associated responsibility includes design, creation, and maintenance of key databases which serve as primary information for individual, corporate, prospective members, and Jacobs School special events. Provide ongoing executive assistance for various activities related to the promotion, marketing, and visibility of the Jacobs School of Engineering. In performance of these duties, individual must demonstrate a high degree of professionalism and adaptability in a rapidly changing environment. Duties require independent judgment, strong organizational skills, exceptional communication and exemplary customer service.

Cover letter required for a complete application.


  • Demonstrated extensive administrative experience in an office environment providing executive administrative support.

  • Strong analytical, problem-solving, and organizational skills with a strong attention to detail and proven ability to establish workload priorities. Proven experience in assuming responsibility and working independently to resolve problems.

  • Excellent skill to produce, from drafts provided, correspondence and reports using correct English grammar, punctuation, spelling, and proofreading. Demonstrated ability to keep accurate orderly files and records.

  • Proven proficiency in using word-processing, spreadsheet and database programs using Microsoft Word, Excel, ACCESS, (Synchronize, Millennium preferred) and shared files. Working knowledge of graphics layout and presentation of materials. Experience using Adobe Programs, Illustrator, Photoshop, Pagemaker and Acrobat.

  • Effective interpersonal skills and strong, demonstrated ability to communicate in oral and written form for effective interaction with individuals associated with the university and private sector at various levels. Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities.

  • Demonstrated research and analytical skills to recognize problems, present alternatives, implement solutions and follow-through to ensure effective change.

  • Experience in scheduling and coordinating logistics for meetings, conferences, symposia, workshops and luncheons for small to large groups of people; ability to solve unexpected logistical problems and to make last minute decisions.

  • Skill at setting priorities and accomplishing tasks in an environment with frequent interruptions and changing priorities. Skill in coordinating complex administrative activities by determining the time, place, and sequence of actions to be taken.

  • Ability to research, gather, and organize information to produce concise reports using relational databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.

  • Ability to maintain confidentiality and use discretion in handling sensitive matters. Skill in coordinating complex administrative activities by determining the time, place, and sequence of actions to be taken.

  • Prior special events experience in a team environment.

  • Demonstrated tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. Position requires the ability to be proactive and use creativity.

  • Experience in establishing and maintaining complex filing system.

  • Experience using standard office equipment such as copier, fax, typewriter, and basic calculator.


  • Occasional overtime may be required including evenings and/or weekends. Access to transportation.

  • Background check required.

  • Cover letter required for a complete application.

Pay Transparency Act

Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $19.49 - $39.20

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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