DESCRIPTION

Provide high level administrative support to the Exec Director and Directors of Corporate Research Partnerships, Director and Associate Director of the Corporate Affiliates Program (CAP), Jacobs School of Engineering. Responsible for administrative aspects of External Relations and Corporate Relationship activities including but not limited to: Agile Research Center research summits and board meetings, CAP Executive Board meetings, membership services, special events, and talent programs like the Team Internship Program (TIP).

Provide administrative support for CAP activities/meetings, industry visits and associated logistics. Associated responsibility includes design, creation, and maintenance of key databases which serve as primary information for individual, corporate, prospective members, and Jacobs School special events. Provide ongoing executive assistance for various activities related to the promotion, marketing, and visibility of the Jacobs School of Engineering. In performance of these duties, individual must demonstrate a high degree of professionalism and adaptability in a rapidly changing environment. Duties require independent judgment, strong organizational skills, exceptional communication and exemplary customer service.

QUALIFICATIONS

• Demonstrated extensive administrative experience in an office environment providing executive administrative support.

• Strong analytical, problem-solving, and organizational skills with a strong attention to detail and proven ability to establish workload priorities. Proven experience in assuming responsibility and working independently to resolve problems.

• Excellent skill to produce, from drafts provided, correspondence and reports using correct English grammar, punctuation, spelling, and proofreading. Demonstrated ability to keep accurate orderly files and records.

• Proven proficiency in using word-processing, spreadsheet and database programs using Microsoft Word, Excel, ACCESS, (Synchronize, Millennium preferred) and shared files. Working knowledge of graphics layout and presentation of materials. Experience using Adobe Programs, Illustrator, Photoshop, Pagemaker and Acrobat.

• Effective interpersonal skills and strong, demonstrated ability to communicate in oral and written form for effective interaction with individuals associated with the university and private sector at various levels. Skill in listening, anticipating, and responding to the needs of customers to achieve excellent customer service measured by outcomes rather than activities.

• Demonstrated research and analytical skills to recognize problems, present alternatives, implement solutions and follow-through to ensure effective change.

• Experience in scheduling and coordinating logistics for meetings, conferences, symposia, workshops and luncheons for small to large groups of people; ability to solve unexpected logistical problems and to make last minute decisions.

• Skill at setting priorities and accomplishing tasks in an environment with frequent interruptions and changing priorities. Skill in coordinating complex administrative activities by determining the time, place, and sequence of actions to be taken.

• Ability to research, gather, and organize information to produce concise reports using relational databases. Experience using the internet and web browsers; ability to research topics and summarize findings. Successful experience working online to retrieve information and process business transactions.

• Ability to maintain confidentiality and use discretion in handling sensitive matters. Skill in coordinating complex administrative activities by determining the time, place, and sequence of actions to be taken.

• Prior special events experience in a team environment.

• Demonstrated tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. Position requires the ability to be proactive and use creativity.

• Experience in establishing and maintaining complex filing system.

• Experience using standard office equipment such as copier, fax, typewriter, and basic calculator.

SPECIAL CONDITIONS

• Occasional overtime may be required including evenings and/or weekends. Access to transportation.

• Background check required.

• Cover letter required for a complete application.