Job Description

Payroll Title:
Hiring Salary Range
$75,000 - $76,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8:00am - 4:30pm , Mon. - Fri.

#115512 Business Process & Data Analyst (Hybrid)

Extended Deadline: Mon 5/30/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Job posting will remain open until a suitable candidate has been identified.

This is a 100% Contract position for one (1) year with the possibility of extension or conversion to career status.


Under the general supervision of the Associate Director of Financial Aid, Business Systems, the Business Process Analyst is a project leader responsible for functions that are of major scope and complexity including developing, implementing, maintaining and executing financial aid and scholarship in-house systems for the Financial Aid and Scholarships Office.

In this role, the incumbent applies skills as a seasoned, experienced professional with a full understanding of industry-wide business process and analysis practices and organizational policies and procedures. The Business Process and Data Analyst utilizes third party software such as Slate CRM and Microsoft Access to support critical business processes including but not limited to the College Financing Plan (CFP) calculations for preparing student aid offers; origination and processing of Alternative Loans; and Satisfactory Academic Process (SAP) monitoring.

Skills and knowledge include strong technical knowledge and experience in similar student systems environment, project management experience, and excellent written and verbal skills. Actual experience in scheduling, executing, and maintaining in house systems and business processes as well as quality control analysis and comprehensive testing and reporting is required.

This position is eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

  • Cover letter required for a complete application.


  1. Bachelor's degree in related area and thre (3) years of relevant experience, and / or combination of equivalent education / experience / training.

  2. Thorough knowledge of business and process analysis functions. Demonstrated knowledge of financial aid business processes.

  3. Thorough Knowledge of related areas of IT. Demonstrated superior understanding of logic, understanding of advanced computer systems and automated data processing and web based technology, including a general knowledge of current development and technology in the data processing/telecommunications field, knowledge of computer interface media, data communication and their data formatting, storage, transporting, and backup capabilities.

  4. Strong skills and knowledge of methodologies associated with analysis of processes and problems, information flow and architecture.

  5. In-depth understanding and skill in process and systems requirement documentation standards, such as Use Case modeling, User Story creations and narrative description.

  6. Thorough knowledge of business processes and procedures. Ability to consult with, understand and interpret users’ data needs and develop new business processes using third party software to meet those needs. (For example, analysis, projection studies and statistical reports.)

  7. Demonstrated testing and test planning skills. Demonstrated experience with difficult beta testing and quality assurance for program/module enhancements and modifications to support complex financial aid business processes.

  8. Strong ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization. Ability to train users in a positive and thorough manner on the use of software support tools, automated systems, data transfer and IBM mainframe access. Excellent interpersonal skills including tact, diplomacy, and flexibility to communicate in a helpful, effective and informative manner in person, by telephone, and by email.

  9. Strong technical knowledge and experience in the development, implementation and maintenance of administrative and student service information systems in a pc-based network environment.

  10. Proven project leadership ability and experience in organizing the work of several staff engaged in the development, implementation and maintenance of sophisticated networked applications.

  11. Demonstrated experience in quality control processes and analytical review of data and processes to ensure accuracy of outcomes.

  12. Knowledge of student information systems and related financial systems that are required to deliver mission critical services.

  13. Demonstrated knowledge of their party tools such as SQL and Access.


  • Duties may require direct contact with children (defined as individuals under the age of 18). Completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • The ideal candidate will thrive in a fast-paced environment where expectations for performance and productivity are high.

  • Available to work evenings/weekends during peak periods; some domestic travel may be expected.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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