Job Description

Payroll Title:
ADMIN OFCR 2 CX
Department:
INFORMATION TECHNOLOGY SVCS
Hiring Salary Range
$27.46/hour to $29.14/hour
Worksite:
Hybrid Remote
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#118839 Business Operations Coordinator

Filing Deadline: Thu 9/29/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/19/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego Policy will not allow this position to receive J-1 and H-1B work visa sponsorship.

This is a hybrid position(remote 1 day/week).

DESCRIPTION

UC San Diego is ranked the 9th best public university in the nation by U.S. News and World Report and is the largest employer based in San Diego County. Reporting to the VC-CFO, Information Technology Services (ITS) delivers Enterprise information technology services to the University of California, San Diego (UCSD) under the leadership of the campus Chief Information Officer (CIO). Information Technology Services (IT Services) uses world-class services and technologies to empower UC San Diego's mission to transform California and the world as a student-centered, research-focused, service-oriented public university. As a strategic member of the UC San Diego community, IT Services embraces innovation in their delivery of IT services, infrastructure, applications, and support. IT Services is customer-focused and committed to collaboration, continuous improvement, and accountability.

_Equity, Diversity, and Inclusion are core values at UC San Diego and within Information Technology Services. Crafting a culture around these values allows us to more deeply connect with and appreciate our employees, students, and campus partners. Information Technology Services is continuously working to build a community where we all feel safe, empowered, and encouraged to bring our authentic selves to work. We do this not only because it is what’s right, but because we know that diversity drives insight and innovation. We are proud to partner closely UC San Diego’s Office for Equity, Diversity, and Inclusion, as their dedication to this mission helps us all to drive change. _

This position reports to the Sr. Financial Analyst & Recharge Operations Supervisor of the Finance team in ITS. The primary focus of the position is to support the cellular management program through processing orders, making updates to existing lines, looking into and resolving customer inquiries, etc. In addition, the incumbent will be responsible for analysis and monthly financial reconciliations, in addition to financial tracking and projections.

Responsibilities:

  • Responsible for servicing, processing and tracking of cell phone service requests which also includes monthly billing extraction, reconciliation, upload and payments.
  • Liaises with cell phone providers to ensure that customer needs are met and ensuring that issues are resolved in a timely manner.
  • Provides short and long range projections and recommendations to management.
  • Responsible for the processing, servicing and analyzing of budgetary and financial transactions and services which include but are not limited to the renewal of software and hardware support agreements, liaising with suppliers for quotes, reviewing specifications and negotiating pricing, obtaining approvals from managers and key personnel to create requisitions and purchase orders, ensuring proper invoicing and timely payment, and tracking of all maintenance renewals.
  • Tracks and provides statistical data for budgetary and reporting needs.
  • Provides support to team for financial transactions and to help with meeting fiscal and billing deadlines.
  • Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues.
  • Analyzes and resolves operational problems of moderate scope.

QUALIFICATIONS

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Working knowledge of financial processes, policies and procedures. Ability to independently understand, analyze andinterpret complex financial data and written material, and effectively communicate the results to a variety of personnelat various levels.
  • Strong analytical, problem-solving, and organizational skills. Demonstrated skill to analyze, formulate solutions, andresolve problems in the absence of higher authorities while maintaining professional relationships.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
  • Strong service orientation, and skills to communicate with tact, diplomacy along with clear information.
  • Solid organizational skills and ability to multi-task with demanding timeframes. Ability to adapt to changing priorities.
  • Ability to work independently, exercise good judgment, set priorities and organize activities. Ability to problem solve, using investigation/research skills and analytical skills to develop and implement creative solutions.

SPECIAL CONDITIONS

  • Employee must be available to work evenings and weekends.
  • Employee must be available to travel as required.
  • Job offer is contingent on clear background check.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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