Business Office Project Specialist - 121190
#121190 Business Office Project SpecialistExtended Deadline: Fri 3/24/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position is a limited position with the possibility of extension/career conversion.
Special Selection Applicants: Apply by 02/10/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite at Hillcrest and remote.
The UC San Diego Department of Radiology is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, leading-edge research, and state-of-the-art services for clinical and translational studies. The department is committed to offering a dynamic learning environment and growth opportunities to its talented and dedicated employees.
Under the supervision of the Academic Affairs Director, the incumbent will provide administrative support to the Academic Affairs unit. The incumbent will be responsible for administrative transactions including independently analyzing problems, resolving business issues, and providing direction and/or information as required. Provide high-level assistance through the collection, maintenance, and coordination of academic personnel documentation. The incumbent will also be responsible for coordinating faculty interviews, assisting with faculty onboarding, processing travel and expense reimbursements, transcribes meeting minutes, and other duties as assigned.
Assist with applying professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Assist with analyzing issues and problems, gather data and information, assists with finding and evaluating alternatives and making sound recommendations.
Four (4) years of related experience, education/training, OR a Bachelor’s degree in related area.
Basic skills to analyze and research information and learn to synthesize large amounts of data with strong attention to detail.
Experience managing multiple complex calendars and travel arrangements, planning meetings both on and off site. Skilled in coordinating complex administrative activities by determining the time, place, and sequence of actions to be taken. Strong coordination skills with prior experience preparing travel arrangements and setting up meetings.
Effective communication and interpersonal skills to communicate effectively, both verbally and in writing.
Strong program and project management skills.
Skills to learn organization-specific and other computer application programs.
Acquiring knowledge of applicable policy analysis techniques.
Experience drafting correspondence and issuing to large audiences.
Ability to use sound judgment in responding to issues and concerns.
Strong computer skills including proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, Visio and web-based applications. Proven typing/word processing skills to prepare correspondence, reports, and spreadsheets.
- Experience designing, developing, executing and maintaining websites and intranet pages.
- Knowledge of University policies and procedures regarding purchasing, travel, and expense reimbursements.
- Experience in the preparation of academic review files in accordance with University policies and procedures.
- Employment is subject to a criminal background check.
- Occasional overtime may be required.
- May be required to work some weekends.
- Work location may vary based on department needs.
Pay Transparency Act
Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $18.15 - $40.85
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
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Job Reference #: 121190