Job Description

Payroll Title:
ADMIN OFCR 3
Department:
ADV CELL THERAPY LABORATORY
Hiring Salary Range
$75,850 - $92,000 / Year
Worksite:
La Jolla
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hour shifts, Monday - Friday

#120819 Business Mgr/Client Relations Specialist

Extended Review Date: Fri 2/3/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 12/27/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/04/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

DESCRIPTION

The Advanced Cell Therapy Laboratory (ACTL) offers expert assistance and hands-on services to investigators who require cGLP/cGMP systems and facilities. We aid in the transition from research and development to compliant and clinically-relevant manufacture of cell therapy products for IND-enabling studies or Phase I/II trials.

We provide assistance with cell banking, process development and scale-up, product characterization, document writing, product stability assessment, and packaging.

The Business Manager/Client Relations Project Management Specialist coordinates, supports, and implements projects for the Advanced Cell Therapy Laboratory(ACTL). Analyzes opportunities for new strategic industry alliances or expansion of current client partnerships. Works with current and new industry and internal clients to develop quotes for specific projects, manages database with client quotes, provides data reports to leadership, invoices clients for completed work and tracks ACTL finances. This includes working closely with the Facilities Director and the Director of Cell Therapy for strategic planning and development. Seeks, cultivates, and supports collaborations with new and existing partners to promote and facilitate opportunities for several services offered by the ACTL and other areas of synergy.

Executes programs and deliverables related to industry and internal partnerships, projects, sponsored research and professional education. This may include but is not limited to project management and financial management; coordinating tours and research briefings; promoting and coordinating opportunities to feature ACTL initiatives at industry forums.

Researches potential clients and arranges meetings with the Facilities Director and others.

Analyzes opportunities for new strategic alliances or expansion of current partnerships, including collaboration with the Facilities Director and Director of Cell Therapy to expand and diversify industry and internal verticals participating in clinical trials.Conducts reviews to identify areas to streamline and improve. Provides feedback and executes on these activities at the direction of the Facilities Director.

Promotes awareness and access within UC San Diego and external resources aligned with faculty and staff research and clinical interests. This may include custom communications including emails, print flyers, or newsletters to increase visibility and promote ACTL services. This may include participation in campus forums that connect innovation administrators and leaders to promote efficiencies, communications, and collaborations across campus innovation programs. Promotes ACTL services among external and broader UC San Diego innovation programs to facilitate visibility and cultivate collaborations with regional innovation partners. This may include attending and participating in campus and external innovation-related programs.

MINIMUM QUALIFICATIONS

  • Seven (7) years of related experience, education/training, OR a Bachelor's degree in related area plus (3) years of related experience/training

  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Demonstrated experience in financial management of contract proposals, business/service contracts, subcontracts, and other documents. In- depth knowledge and current demonstrated experience in contract and grant proposal formats, preparation, submission and administration.

  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Proven ability to clearly and concisely communicate ideas, thoughts, complex problems, policies and position statements. Proven ability to make well-organized, clear, informative, and persuasive presentations, both in one-on-one situations and in groups settings. Proven ability to respond well to rapid questioning on difficult and/or sensitive issues. Proven ability to write for signature of divisional leadership when needed (Chairs, Dean, etc.).

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Strong knowledge of University policies and procedures relating to contract and grants and accounting. Proven ability to analyze and interpret which policies and procedures apply to a given situation.

  • Solid knowledge of common University-specific computer application programs.

  • Strong skills in short-term planning, analysis, problem-solving, and customer service. Proven ability to use sound judgment in responding to issues and concerns.

  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

  • Proven ability to analyze and prepare budgets, to identify spending patterns and project future expenditures. Experience in budget analysis and financial forecasting; familiarity with and ability to interpret; strong budgetary, financial management and analytical skills; ability to analyze expenditures, recognize trends and support budgetary adjustments.

  • Demonstrated initiative and problem solving skills to attain resolution of financial inconsistencies and errors; proven ability to analyze current problems and make recommendations for global policy changes, in order to avoid recurrence of such problems; and to forecast and anticipate funding shortfalls, overdrafts, errors, and potential audit concerns, make adjustments as necessary.

  • Demonstrated ability at presenting a positive, professional and helpful impression and working as a team member. Ability to work independently and follow through on assignments with minimal direction.

  • User-level knowledge of Blink, Oracle and Concur.

PREFERRED QUALIFICATIONS

  • Experience working with cell and/or gene therapy manufacturing is beneficial.
  • Advanced knowledge of University policy and procedures regarding purchasing, returned goods, travel, disbursements, inventory.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

Pay Transparency Act Full Salary Range: $59,700 - $124,300 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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