Audit Management Analyst - 124696
Job Description
#124696 Audit Management Analyst
Initial Review Date: Tue 8/29/2023UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 08/17/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 08/29/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Current UC San Diego Health employees who apply by 08/22/2023 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.
Depending on experience of the selected candidate, this position will be hired at the Project Policy Analyst 3 or Project Policy Analyst 4 level.
DESCRIPTION
UC San Diego Health Sciences is a Vice Chancellor area within the University of California San Diego (UCSD). The Health Sciences academic enterprise is comprised of the School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, and the Herbert Wertheim School of Public Health. These three professional schools, with a combined operating budget of $2 billion, are responsible for fulfilling the teaching, research and clinical missions of UCSD.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience.
Under the general direction of the HS Faculty Compensation Director/ARC Director, the analyst will provide timely, accurate and expert advice on payroll, compensation, and timekeeping issues. The analyst will create and document payroll and compensation audits to ensure activities processed by the Academic Resource Center align to policy and system requirements (UCPath, Z-payment module, ServiceNow, timekeeping tool, etc.). This will require the analyst to develop timelines, manage workflow, and deadlines to ensure the accurate implementation of salary, appointment, visa, job code, compensation, etc. In addition, the analyst will perform complex ad hoc reporting and conduct audit, analysis, and resolution of the faculty, academic, MSP staff physician and clinical trainee payroll and timekeeping actions for the organization, and is expected to use existing resources to streamline and consolidate the process where possible, or create new resources and processes if needed, and in light of enterprise-level initiatives impacting our operations
The analyst will serve on UCPath system initiatives, using internal operational knowledge to forecast impact of changes to current operations. Will work closely with leaders in the Academic Resource Center and VCHS to prepare for changes, including operational redesign and system mitigation. Analyst will provide leadership with impact analysis, mitigation plan and keep all informed of potential impact to clients.
The analyst will perform analysis for special assignments, including but not limited to, faculty compensation impact, UCPath errors + response rate, over/under payment prevalence, and fund entry errors resulting in default funding.
Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation.
MINIMUM QUALIFICATIONS
Seven years of related experience, education/training, OR an Bachelor’s degree in related area plus three years of related experience/training.
Analytical / problem-solving skills. Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses. Proven leadership skills with the ability to act independently and exercise sound judgment, with the acumen and sensitivity to identify those decisions and activities which require confidentiality and/or higher level consultation and/or group collaboration.
Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. Data management experience (ServiceNow, Excel, etc.). Must rapidly and accurately manage multiple databases. Ability to comprehend, process, and manipulate large amounts of data using Excel and database software to generate data reports for reporting purposes and audits.
Strong policy analysis techniques. Thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated thorough knowledge and experience with the Health Sciences Compensation Plan, UC, School of Medicine, and UCSD Medical Center policies, procedures, and organizational structure and how they relate to academic salary functions preferred. Knowledge of academic benefits policies and procedures.
Project management skills. Demonstrated ability to develop objectives and set priorities among competing demands, and to redirect effort when priorities change unexpectedly. Ability to work effective independently and in a team.
Knowledge of common organization- or research-specific and other computer application programs.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Ability to multi-task with demanding timeframes. Ability to meet deadlines.
Ability to work in dynamic team environment demonstrating ARC Quality Standards: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
SPECIAL CONDITIONS
Employment is subject to a criminal background check.
Must be willing to work after hours/weekends to meet deadlines and/or participate on UCPath projects, including user acceptance testing (UAT), smoke tests and mass implementations (salary scale changes, contract implementations, etc.)
Pay Transparency Act
Annual Full Pay Range: $53,600 - $111,600 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $25.67 - $53.45
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
Application Instructions
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