Job Description

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Commensurate with Experience
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Work Schedule:
Days, 8 hrs/day, Mon - Fri

#114248 Asst Dir., Academic Advancement and Compensation

Extended Deadline: Fri 12/9/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Job posting will remain open until filled. First Review Date 3/3/22.

Hybrid Work Schedule, one day in the office and four days remote.


The hiring, advancement, and retention of UC San Diego's world class faculty, researchers, and other academics is paramount to the University's research-focused, student-centered, service-oriented mission and is the very cornerstone upon which the quality and prestige of the University is built. Academic Personnel Services (APS) provides the general campus, Scripps Institution of Oceanography (SIO), and Health Sciences with the knowledge and expertise to ensure that this mission succeeds.

We accomplish this by providing leadership, training, innovative technology, and guidance to administrators in implementing policies and procedures related to the academic personnel program. We are committed to fostering a high-quality work/life and learning environment to sustain the exceptional teaching, research, patient care, and service provided by UC San Diego academic appointees.

Under the leadership of the Assistant Vice Chancellor for Academic Personnel, the various APS service units perform a wide range of functions for the Executive Vice Chancellor and the entire campus community.

The Assistant Director (Academic HR Analyst 4) for the Academic Advancement & Compensation (AAC) unit within Academic Personnel Services, provides high-level analytical support and counsel to the Sr. Associate Vice Chancellor, Assistant Vice Chancellor, AP Directors, Deans, Assistant Deans, Deans’ AP Staff, Provosts, Department Chairs and MSOs regarding academic personnel policies, procedures and systems. Communicates business processes for the enhancement, testing, and maintenance of the AP Next initiative and/or any future campus academic personnel review system. Formulates recommendations for new functionality, enhancements, content and format standards to ensure users' needs are met by the system(s). Provides guidance and instruction to other staff to incorporate and adopt these standards. Provides overall leadership, comprehensive strategic planning, coordination and communication to campus stakeholders for academic personnel review processes, policies and systems.

The appointee is responsible for the independent planning and execution of the overall AP NEXT strategic plan, management of application development (including project management, planning and documentation), roll-out, training, enhancement and maintenance phases of AP NEXT. Oversee business process analysis and redesign to support more effective online personnel processes and solutions. Manage collaborative partnerships within the campus (including cross-functional and technical team collaboration and coordination with Academic Affairs Application Development, ITS, and Data Management Director) and with partner campuses and Office of the President. Responsible for designing, retrieving, and analyzing reports based on needs of senior campus leadership.

The Assistant Director serves as a subject matter expert and Lead for staff within the AAC team of Academic Personnel Services. Reviews confidential documents related to academic advancement, tenure, retention, and provide analysis and recommendations. Composes a wide variety of correspondence for signature by the Sr. AVC, EVC and Chancellor.

This position is designated confidential under HEERA.

Overtime (including evenings and weekends) may be required.

  • Please submit a cover letter for a complete application.


  • Requires advanced knowledge of and ability to apply/interpret systemwide, organization and college policies and procedures which govern academic HR.

  • Advanced knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

  • Skill using and knowledge of computer systems, standard peripherals, the MS Office suite of applications, web-based applications, relational database and spreadsheet software with the commitment and ability to update and expand skills as required. Ability to train unit staff in effective use of new and existing database and software tools.

  • Excellent critical and innovative thinking to address complex issues and present nuanced analyses.

  • Superb writing skills to independently compose and edit documents effectively. Knowledge of correct spelling and grammar and excellent proofreading skills.

  • Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.

  • Effective communication and interpersonal skills. Ability to communicate technical information to technical and nontechnical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.


  • Background check is required.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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