Job Description

Payroll Title:
BLANK AST 3
Department:
OFC FOR STUDENTS W DISABLTIES
Hiring Salary Range
$24.68 - $25.21/Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#113544 Assistant to the Director

Extended Deadline: Tue 5/31/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 12/21/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/14/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Office for Students with Disabilities (OSD) at UC San Diego works with undergraduate, graduate, and professional school students with documented disabilities, reviewing documentation and, through an interactive process, determining reasonable accommodations. Disabilities can occur in the following areas: psychological, psychiatric, learning, attention, chronic health, physical, vision, hearing, and acquired brain injuries, and may occur at any time during a student’s college career.

The OSD also serves as a resource to UC San Diego faculty and staff who are providing accommodations to students in classrooms, labs and non-academic spaces across campus, and we have developed working relationships with other offices on campus to streamline services to students with disabilities.

The OSD Assistant to the Director provides high-level executive and administrative support to the Director of the Office of Students with Disabilities (OSD) in addition to providing client support services and acting as the OSD front office manager. The incumbent provides high-level administrative support on a broad range of complex, sensitive, and confidential issues related to the Director’s administrative responsibilities. Coordinates scheduling, meeting, event, and travel arrangements. Transcribes, edits, and proofreads correspondence, agendas, and reports. Researches and compiles data and prepare a variety of reports.

Coordinate note-taking, Deaf/Hard of Hearing (HOH), scribe and other accommodation services. Coordinate outreach event planning.

Front-desk triage of clients and visitors via phone and reception. Maintains records management system. Interprets, implements and disseminates policies, procedures, and regulations. Serves as unit safety coordinator. Assists with special projects as needed.

  • This position will work on campus full time, Monday - Friday 8 am - 4:30 pm. A hybrid schedule may be considered after the candidate has passed the probationary period and depending upon departmental needs.

  • Please submit a cover letter for a complete application.

QUALIFICATIONS

  • Demonstrated experience providing high-level executive and administrative support, including experience with front-desk triage of clients and visitors via phone and reception.

  • Experience arranging and preparing for meetings of varying size and complexity, soliciting schedules, preparing materials, agendas and attendance lists, securing space, reserving parking, coordinating catering, arranging for technical needs, setting up the meeting room, taking, editing, and distributing meeting notes or minutes, etc.

  • Strong communication skills by telephone and in person including tact, diplomacy, and flexibility. Experience interacting with a wide population with differing needs, particularly individuals with disabilities.

  • Excellent written communication skills with ability to effectively compose, edit, and proofread letters, memoranda, agendas, and summary reports with clear and concise expression, proper grammar, style, format, and punctuation. Ability to express verbally, or in writing, one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Demonstrated skill in problem solving, conflict resolution and crisis intervention. Ability to maintain poise and uphold confidentiality in delicate situations.

  • Record management experience. Proven skill in establishing and maintaining accurate, organized records, files and filing system. Knowledge of university reporting requirements and records retention regulations.

  • Skill and ability in both PC & Mac environments. Mastery of standard business software to include MS Office Suite. Ability to use internet search tools for information retrieval. Willingness and ability to update and expand computer knowledge, skills and abilities in order to respond to changing operational needs.

  • Proficient in entering data, maintaining local databases and database records, using spreadsheet software, creating reports, and conducting web searches. Ability to compile, interpret, and present data.

  • Established analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

SPECIAL CONDITIONS

  • Background check required.

  • Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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