Job Description

Payroll Title:
Hiring Pay Scale
$24.81 - $27.60 / Hour
Appointment Type:
Limited Appointment
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 4 hrs/day, Mon-Fri, variable

#125342 Archives and Manuscripts Assistant

Filing Deadline: Mon 10/2/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This is a part-time 40% limited position for 1 year with the possibility to extend or conversion to career status, based on the needs of the department and funding.


Under the direction of the Supervisory Archivist, processes (i.e. arranges, organizes, and describes) all materials in astronomy, oceanography, and other science collections for public research use following archival principles; performs basic preservation treatment for materials; carries out special projects as assigned. Analyzes documents for topical content and performs related research to provide context and appropriate series arrangement.

Interprets and creates complex spreadsheets, reports, and folder lists; creates a finding aid; ensures accurate descriptions and appropriate retention of material in the collection. May participate in digitization of substantial portions of these collections for public access, including securing copyright permissions from copyright holders. Develops publishable descriptions of these processed scientific collections for scholarly dissemination.

Cover letter required for a complete application.


  • Demonstrated experience arranging, describing and preserving manuscript and archives collections, following standards recognized by the Society of American Archivists.

  • Ability to analyze, identify, describe and understand the correlations between different types of documents and records, including documents with restrictions or sensitive content.

  • Ability to organize and assign priorities to work in order to meet all quality and quantity standards.

  • Demonstrated communication skills, including clear expression of ideas and concepts, complex writing in English, active listening, and willingness to share ideas.

  • Knowledge of astronomy including reading and interpreting documents, papers and other archival materials related to astronomy, space science, physics and mathematics.

  • Experience encoding finding aids using Encoded Archival Description.


  • This is a 40%, limited position, funded for 12 months. This appointment may be extended based on the needs of the department.

  • Works in high-security area. Pages material from high shelves.

  • Must pass a background check.

  • Cover Letter required.

  • Work location will be 100% onsite at Scripps Institute of Oceanography.

Pay Transparency Act

Annual Full Pay Range: $51,803 - $67,171 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $24.81 - $32.17

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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