Job Description

Payroll Title:
Temporary Employment Services
Hiring Salary Range
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri, 7:00am-3:30pm

#TP120134 Administrative Coordinator

Filing Deadline: Fri 12/16/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!


Temporary Employment Services (TES) places employees in departments that have temporary staffing needs. TES is searching for applicants to assist with administrative coordination within a healthcare setting.

Job Duties:

  • Answer the department’s main phone line.

  • Greet and facilitate visitors and vendor sign-in process and assign identification badges.

  • Receives and distributes all mail, FedEx/UPS parts, and repair order packages.

  • Update system records, including location changes and any other changes associated with biomed equipment.

  • Review electronic work orders "finished" by technicians for accuracy.

  • Create customer and vendor work requests from phone calls, walk in, emails and online requests.

  • Create and distribute unscheduled work requests to the technicians.

  • Record and enter all temporary workers' daily work order repairs into the departmental system.

  • Perform purchase card expense reconciliations and monthly comparison spreadsheets for parts' orders and non-contract vendor labor.

  • Maintain the departments' vacation, on-call, and managers' calendars.

  • Maintain the department time cards making supervisor approved changes for all employees.

  • Take monthly meeting minutes for the department and, as needed, for interdepartmental meetings or projects.

  • Track employees' training and coordinate/schedule departmental travel.

  • Coordinate catering for external meetings and participate in committees as needed.

  • Create, maintain, and file department records.


  • 2 years administrative assistant experience in a hospital or medical office.

  • Experience with all Microsoft Office programs.

  • Excellent communication skills and experience in working with teams.


Background check and medical screening required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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