Administrative Coordinator - Hybrid/Remote - 114461
As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.
#114461 Administrative Coordinator - Hybrid/RemoteExtended Deadline: Thu 5/26/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 02/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 02/24/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will work a hybrid schedule which includes a combination of working both onsite in La Jolla and remote.
UC San Diego School of Medicine, established in 1968, is the region’s only medical school. As a top-tier medical school and academic medical center, our role is to improve health through innovative research, education and patient care. The School of Medicine encompasses 19 academic departments (17 clinical, 2 basic sciences) and is closely tied to UC San Diego Health and its hospitals, centers and clinics. The School of Medicine has annual expenditures totaling ~$1B, ~1700 faculty, ~1000 residents/fellows, ~3000 staff. The Dean’s Office executes the business, administrative and financial operations on behalf of the Dean. We are a future oriented organization, offering challenging career opportunities in a fast-paced and innovative environment.
The Business Affairs Coordinator supports administrative and project management needs within the Office of the Dean, School of Medicine. Reporting to the Associate Dean for Business Affairs and the Director of Communications, the incumbent is responsible for supporting all communications and business affairs initiatives, from planning to implementation. Provide high-level administrative support to the Associate Dean and Director ensuring that all daily operations run smoothly. Duties include but are not limited to calendar management, meeting preparation and management, triaging and researching requests, supporting data collection and analysis projects, website maintenance and others. This requires sound judgement, diplomacy, discretion, and confidentiality on a wide variety of complex and highly sensitive issues.
Ideal candidate is someone who is excited about joining a nimble and dynamic office that is in the midst of evolving its infrastructure. Applicants with a business or communications degree will enjoy the exposure this position provides to learning about the economics of running a School of Medicine as well as establishing a communications strategy. Incumbent will be exposed to a variety of business and financial operations, organizational communications efforts, and a variety of initiatives and projects all aimed at advancing the School of Medicine and its core missions of teaching, research and clinical care.
Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty and executive calendars / schedules requires extremely well organized and detail-oriented precision.
Ability to independently coordinate, organize, plan and execute meetings. Skill in coordinating a variety of meetings for various groups assigned to different venues, arranging for use of meeting facilities, classrooms, conference rooms, A/V equipment, etc.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Demonstrated ability to compose correspondence and reports for high-level officials/administrators.
Demonstrated ability to collect, analyze, research and synthesize large amounts of information and data using Microsoft Excel, with strong attention to detail.
- Experience reviewing expense requests and collecting information for requests that exceed policy.
- Experience with project management.
- Employment is subject to a criminal background check.
- Requires flexibility in work schedule to meet demanding and changing workload.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.