Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#116472 Administrative Coordinator

Extended Deadline: Thu 7/7/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/23/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/02/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Administrative Coordinator will serve as a key resource for the coordination, administration, organization and management of the day-to-day operations, including support school faculty leadership. Liaison with faculty, campus officials, students, and central campus offices. Responsible for the management and administration of highly sensitive and confidential material. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.


  • Six (6) years of related experience, education/training, OR an Bachelor’s degree in related area plus two (2) years of related experience/training.

  • Working knowledge of common organization- or research-specific and other computer application programs. Must have knowledge and/or experience working in a scientific, research and academic setting.

  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Strong writing and editing skills to compose, proofread, and to review copy for correct grammar and format, completeness, etc. for self or others, for a wide range of documents and needs.

  • Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.

  • Working knowledge of applicable policy analysis techniques. Working knowledge of state and federal grant applications, proposals, submission and report requirements. Ability to maintain flexibility to redirect efforts when priorities change.

  • Strong project management and administrative knowledge, skills, and experience in a fast-paced, constantly changing, decentralized, growing organization.

  • Proven ability to develop, analyze and carry out program and project objectives and work with others in achieving organizational goals. Ability to research, gather and organize information to produce concise reports using various resources.

  • Advanced skills using Word, Excel, Power Point, or similar programs; email systems; extensive website and on-line skills. Fast, accurate typing and word processing skills. Ability to perform detailed work with accuracy and in the time period required.

  • Proven ability to coordinate large meetings or conferences. Demonstrated experience making complex travel arrangements and preparing reimbursement.


  • Prefer knowledge and experience with UCSD on-line and web based accounting systems (BLINK, Financial Link, etc.)
  • Experience in providing high level administrative support in an institution of higher education or large corporate enterprise.


  • Employment is subject to a criminal background check.
  • Must be willing to work in or near a laboratory environment.
  • Occasional evenings and weekends may be required.
  • Must be able to work various hours and locations based on business needs.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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