Job Description

Payroll Title:
BLANK AST 3
Department:
NEPHROLOGY PROGRAMS
Salary Range
Commensurate with Experience
Worksite:
Hillcrest
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#114526 Administrative Assistant-Nephrology Programs

Initial Review Date: Tue 5/17/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 02/14/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/24/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will remain open until filled. 

DESCRIPTION

Under general direction to Chronic Dialysis Nurse Manager with reporting line to the Acute Dialysis Manager, provides administrative, clerical and project management support within Nephrology Programs for Chronic & Acute Dialysis and the CKD program. Serves as community liaison/resource person for inquiries regarding assigned units to internal and external customers. Assists with departmental budget planning and monitoring. Develops and maintains databases for tracking staff training and license compliance, competencies, and jail clearances for unit specific needs.

Independently responsible for purchase order initiation, tracking and follow through. Responsible for all purchasing, travel, invoicing and other accounting needs by each unit. Prepares and assists with regulatory compliance and quality improvement materials as directed (including maintaining departmental files DHS & TJC compliant). Attends, records, and maintains minutes from departmental quality and other meetings as required. Maintains complex calendars, meetings and arranges travel. Performs all other duties as assigned.

A cover letter will be required to be considered a complete application.

MINIMUM QUALIFICATIONS

  • Three (3) years of previous administrative support experience in a high volume/complex environment.

  • Proven experience with written communication, meeting minutes,

  • Proficient with Microsoft Office: Word, Outlook, Excel (including spreadsheets, data sorting, trending & analysis) and PowerPoint presentations.

  • Qualified candidates will be subjected to an assessment to determine skill level.

PREFERRED QUALIFICATIONS

  • Associate’s degree.
  • Proven experience working in an acute hospital administration unit.
  • Medical Center experience.
  • UCSD Systems experience: HRS, PPS, Infopac, Travel Link.

SPECIAL CONDITIONS

  • Must be able to work various hours and locations based on business needs.
  • Employment is subject to a criminal background check and pre-employment physical.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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