Job Description

Payroll Title:
Hiring Salary Range
$22.64 - $32.07 / Hour
Appointment Type:
Limited Appointment
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
3 Hour Shifts, Monday and Wednesday

#120326 Administrative Assistant II

Filing Deadline: Wed 2/8/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position is a limited position with the possibility of extension/career conversion.

Special Selection Applicants: Apply by 12/21/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).


The UCSD Department of Pharmacology is one of two basic science units in the School of Medicine where world-class researchers investigate the effects of chemical interventions on biological systems. The faculty are internationally renowned for their strength in elucidating basic cellular and molecular mechanisms of signal transduction that lead to innovative drug target identification and ultimately to cutting edge drug discovery. The faculty also play a major role in medical and graduate student training, providing educational and programmatic offerings that span several disciplines, and provide diversity to meet the interests of a broad spectrum of students and scholars. More than one hundred trainees at the graduate student and postdoctoral level, as well as a staff of more than 50 research technicians and department administrators interact closely with the faculty. The diverse mix of ages, backgrounds, and talents creates a robust work environment with challenging career opportunities and a commitment to continued growth potential. We constantly seek to recruit highly motivated, technologically-advanced and interested individuals to become a part of our dynamic exploratory research and educational environment.

Serve as assistant to a professor and his research team in the areas of research and administration. Laboratory includes academic researchers, postdoctoral scholars, staff and students. Compile and word process all materials for grants and fellowship submissions to private, federal and international agencies. Research, edit and prepare scientific documents, and organize and maintain office systems.
Assist with travel arrangements and itineraries. Must be able to rapidly process a high level of travel reimbursements, mostly from external agencies. Communicate, as needed, with departmental faculty, staff and students, Medical School, external and foreign agencies, and professional associations. Perform additional duties as assigned.


  • Demonstrated ability to work efficiently and effectively under pressure. Excellent skills to prioritize and organize the workflow.

  • Proven ability in maintaining and trouble shooting computers and network for laboratory and office.

  • Proficient experience (expert) with Word, PowerPoint, Outlook and Excel.

  • Superior word processing skills. Skill in using website editor software.

  • Strong and excellent interpersonal communications skills to work effectively with faculty, staff and students within the department, Medical School, external and foreign agencies, and professional associations.

  • Ability to edit manuscripts, scientific documents and correspondence.

  • Ability to evaluate situations and make decisions.

  • Excellent knowledge of English grammar, spelling, punctuation and sentence structure.

  • Skill in composing correspondence.

  • Ability to maintain confidentiality.


  • Skill in maintaining and updating all computer files to allow easy retrieval of and access to information.
  • Working knowledge of scientific terminology and symbols.
  • Knowledge of U.C. policies and procedures.
  • Skill in following and interpreting oral and/or written instructions.
  • Ability to use reference management software.
  • Skill in analyzing and organizing information and preparing for presentation.
  • Basic accounting skills.
  • Knowledge of the guidelines and procedures for transferring tangible research materials (MTAs) such as transgenic mice, plasmids or vectors, mammalian cell lines, human embryonic cell lines, antibodies, compounds, chemicals, reagents, scientific equipment, etc.


  • Willing to work extra hours if necessary to meet deadlines.
  • Employment is subject to a criminal background check.

Pay Transparency Act Full Salary Range: $33,900 - $66,962 Annually

The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online