Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#114050 Administrative Assistant

Extended Deadline: Wed 6/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 01/21/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/02/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UC San Diego Department of Neurological Surgery is among the leading neurosurgical centers in the country. The Department offers challenging career opportunities in the diverse areas of state-of-the-art clinical services, advanced educational programs, and cutting-edge research. The Department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under the supervision of the Administrative Operations Supervisor, the Administrative Assistant is responsible for providing professional administrative coordination and support for faculty requiring tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. While performing his/her duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment.

Such duties will include, but not be limited to providing administrative support, organizing and managing complex calendars for meetings/conferences, travel arrangements, and other duties, as assigned.

Undertake special projects within the Department of Neurosurgery, as assigned.


  • College degree or equivalent work experience.

  • Demonstrated excellent written and verbal communication skills.

  • Skill at researching, compiling, and organizing information.

  • Strong organizational skills and ability to maintain accurate workflow with changing priorities in an often hectic environment.

  • Proven computer skills with working knowledge of computer systems and various business software programs.

  • Ability to negotiate events, services, meeting facilities, catering and other amenities.

  • Demonstrated ability to coordinate complex schedules, seminars and conferences.

  • Strong ability to prepare, edit and proof-read communications materials, internal and external documents, and course syllabi.

  • Formatting (CVs, Biosketch, Biobib, Other Support Page, etc.)

  • Knowledge and basic understanding of medical/scientific terminology.

  • Knowledge of UC San Diego Policies and Procedures, particularly those involving travel, expenditures and expenditure reimbursements.

  • Familiarity with UC San Diego’s Business Systems.


  • Two to three (2 - 3) years of experience as an Administrative Assistant.
  • Experience working in a medical/research setting.
  • Knowledge of campus locations, hotel and other meeting sites in the San Diego area. Ability to investigate and evaluate facilities for potential use as meeting sites.
  • Knowledge of UC San Diego Policies and Procedures, particularly those involving travel, expenditures and expenditure reimbursements.


  • Employment is subject to a criminal background check.
  • Ability to work overtime as needed.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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