Administrative and Department Fiscal Officer - 118942
#118942 Administrative and Department Fiscal OfficerFiling Deadline: Fri 10/7/2022
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UCSD Layoff from Career Appointment: Apply by 09/27/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/07/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.
Incumbent also provides executive support to the department's Associate Vice Chancellor of Budget, including scheduling meetings and events. This position provides start-to-finish support including financial transactions, space management, travel, HR support, and other business functions ensuring adherence to established budget and UC and UC San Diego policies. Incumbent functions as a key resource for the coordination, administration, organization, and management of the day-to-day operations of the CBO office.
This position uses strong analytical skills to respond and resolve operational challenges in a fast-paced office. Uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. This position functions as primary liaison between the CBO and other Campus administration partners and assists in the development and implementation of initiatives and improvements to enhance and streamline administrative processes. Incumbent is also independently responsible for space management, complex calendaring, meeting coordination, travel arrangements, other business functions. Incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment that requires a high level of tact, diplomacy, and discretion on a wide variety of complex and sensitive issues. Manages special projects as requested by the Associate Vice Chancellor of Budget and Leadership.
Proven ability to investigate, analyze, and compile financial data and reports. Ability to develop, evaluate and implement sound financial recommendations. Ability to effectively communicate results.
Demonstrated analytical and problem-solving skills with the ability to analyze situations, identify existing or potential problems and recommend solutions. Experience in independently researching, compiling, organizing, interpreting, and selecting data and materials from various sources. Strong research skills with proven ability to investigate, analyze, and compile financial data and reports. Ability to develop, evaluate and implement sound financial recommendations.
Exceedingly strong computer skills, including an understanding of and proven ability to use various applications such as spreadsheets, word processing applications, databases, email, calendars, and internet browsers.
Ability to use discretion and maintain confidentiality. Knows to maintain confidentiality regarding HR, Financial, Operational, and/or management issues and has demonstrated experience in this skill.
Solid organizational skills and ability to multi-task with demanding timeframes. Has strong time management skills and knows how to prioritize tasks in order to meet deadlines.
Demonstrated effective interpersonal skills to interact with diverse individuals and groups. Understanding of the diversity and inclusivity goals of the Department and Campus with the skills and abilities to contribute toward meeting and exceeding those goals.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Skill in developing written procedures. Skill in listening, anticipating, and responding to the needs of employees and customers interacting positively and constructively.
- Job offer is contingent upon a satisfactory clearance based on DOJ and FBI background check results.
- This position is designated as confidential under HEERA.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
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