Job Description

Payroll Title:
BLANK AST 3
Department:
OFFICE RESEARCH AFFAIRS
Hiring Salary Range
$26.16 - $32.08/ Hour
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day, Mon - Fri

#119923 Admin Assistant to Vice Chancellor for Research

Extended Review Date: Thu 12/1/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/08/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/17/22. Eligible Special Selection clients should contact their Disability Counselor for assistanc

Position will remain posted until a suitable candidate has been identified.

Priority consideration will be given to applications received by 11/17/22.

DESCRIPTION

DEPARTMENT OVERVIEW:

The Vice Chancellor for Research (VCR) organization supports, facilitates and promotes the world-class research enterprise at UC San Diego by a) providing essential services and resources that enhance research and other creative endeavors, b) enabling partnerships and collaborations among researchers at UC San Diego and between UC San Diego and government, industry and other research enterprises, c) developing infrastructure and policy that promote innovation, an entrepreneurial culture, communication, and compliance for the UC San Diego research enterprise, and d) promoting research excellence by embedding the values of equity, diversity and inclusion at the core of everything we do.

The organization fosters research across disciplines by enhancing the research experience through effective stewardship of resources, policies, compliance and expertise, and by developing tools and educational programs as the responsible steward of the campus research enterprise. The Office of Research Affairs (ORA) is the central VCR office with direct oversight for all VCR operational, administrative and public relations/communication functions and for core units including Research Scholars, Research Ethics, Government Research Relations, Research Initiatives, Research Proposal Development, International Outreach, and multi-disciplinary campus research (Organized Research Units). Other enterprise-wide research support departments under the Vice Chancellor for Research include Contract and Grant Administration, Innovation and Commercialization, Research Compliance and Integrity (including IACUC, Export Control, Conflict of Interest), the Animal Care Program and the VCR Service Core.

POSTING OVERVIEW:

Under general direction, provides high level administrative support to the Vice Chancellor for Research. Includes responsive management of the VCR's workload and schedule; maintaining calendar, researching and preparing back-up materials, coordinating meetings and travel. Analyzes information from incoming documents and a variety of sources to ascertain importance to the department. Responds to daily requests of senior staff and direct reports to the VCR. Serves as a key resource in relationships with central administrative offices and departments. Utilizes tact, diplomacy, discretion, and effective independent judgement on a variety of complex, sensitive and confidential issues. Understands implications of work and makes recommendations for solutions.

Provides back-up administrative support to the Assistant VCR and Associate VCRs. Participates in long range planning for administrative needs of the office, recommending policy or procedural changes to improve the effectiveness of the Administrative Unit.

This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

QUALIFICATIONS

  • Demonstrated experience and proven ability to maintain an extremely complicated executive calendar. Proven ability to anticipate the needs of an executive.

  • Strong organizational skills, including the ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to details, despite competing deadlines. Ability to multi-task.

  • Thorough knowledge of, and experience with, administrative office procedures and processes. Professional experience with word processing, spreadsheet and database applications such as Excel, PowerPoint, Outlook and Adobe applications.

  • Strong critical thinking and analytical skills to identify, interpret and evaluate moderately complex problems and use creativity to develop, recommend and implement innovative solutions. Demonstrated analytical skills, including ability to analyze and synthesize data.

  • Skill in gathering information through appropriate consultation with a wide variety of constituents.

  • Experience making executive travel arrangements and handling reimbursements.

  • Ability to communicate clearly, effectively and professionally, in person and in writing with people from all levels of any organization and from a diversity of backgrounds. Strong composition, editing, and proofreading skills including correct English grammar, spelling and punctuation.

  • Ability to interpret and enforce policy as necessary.

  • Demonstrated experience preparing meeting and project summaries.

  • Effective interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

  • Ability and willingness to embrace and practice UC San Diego's Principles of Community including the commitment to strive to maintain a climate of fairness, cooperation, and professionalism. Willingness and ability to work as a team member in accomplishing goals of ORA, and provide prompt, efficient, accurate and courteous service. Promotes positive working relationships,

  • Knowledge of the principles of higher education and of an academic institution's organization, structure, and function.

PREFERRED: * Knowledge of UC San Diego and UCOP organizational structures, departments and units, communication channels and UC San Diego's electronic business tools.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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