Accounts Payable Assistant - TP113993
#TP113993 Accounts Payable AssistantFiling Deadline: Fri 2/4/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!
Serve as primary liaison for Accounts Payable problem resolution with vendors; identify issues, research, evaluate, and recommend solutions and/or process changes acceptable to all parties. Reconcile accounts payable with IFIS operating ledgers. Reconcile intercampus and campus recharges, ensuring accuracy and comparing to Bookstore Ratex system. Responsible for coordinating the processing of the weekly check write and verification of all documents before authorization. Monitor activities to ensure that appropriate month-end accruals and adjustments are processed, errors are corrected, and the journalization of the RATEX Accounts Payable module is completed. Review all invoices for proper authorization and receiving information before payment. Balance, verify, and release weekly check writes using Bookstore Ratex system. Identify strategies to take advantage of cash discounts. Ensure vendors with cash discounts are paid on time. Entry-level analysis of monthly purchase journal in order to correct accounts payable transactions before posting to the general ledger. Process refunds, prepayments, emergency checks, eNPETs, payment requests, and recharges as necessary. Provide work direction for student workers and advise on appropriate handling of problem invoices and credits. Assist with training student employees on accounts payable processes and procedures including reconciling vendor statements and researching payment problems as needed.
- Anticipated duration: 2-3 months
- Compensation: $24.68 / hour, including paid holidays and vacation/sick leave. Full-medical insurance is also available.
- Location: This position will work on-site at our La Jolla Campus
Demonstrated knowledge of accounts payable principles and practices.
Proven ability to comprehend, conduct entry-level analysis, and reconcile financial data and perform moderately complex mathematical computations with accuracy.
Proficient in the Microsoft Office suite of applications. Proven ability to utilize computers, software programs, and web-based research and resources to accomplish tasks effectively. Experience in developing and maintaining various spreadsheets and databases.
Demonstrated skill negotiating with vendors and collection agencies to resolve credit holds and other problems that negatively impact business.
Strong knowledge of automated accounting systems.
Effective verbal and written communication skills with the ability to compose letters, financial reports, and documents using appropriate formats and styles.
Demonstrated skill at organizing/prioritizing work to handle a high-volume workload with frequent interruptions with efficiency and accuracy while meeting deadlines.
Demonstrated interpersonal and customer service skills; Demonstrated ability to interact with diverse groups of people and all levels of staff and management.
Ability to plan, schedule, and direct work assignments for student workers.
Demonstrated skill to independently research, interpret and apply policies and procedures for problem resolution and possess the ability to interpret, implement, and communicate administrative policies and procedures.
Experience identifying problems and a potential solution and escalating sensitive or more complex problems requiring supervisor's attention.
Ability to set up and maintain filing systems to ease of retrieval by self and others. Skill in accurate record keeping with strict attention to detail.
Demonstrated experience and solid skills to perform basic mathematical computations.
Knowledge of auditing principles.
Experience with retail accounting procedures.
Background check required
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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