Job Description

Payroll Title:
BLANK AST 3
Department:
BFS: IPPS - Disbursements & Tr
Hiring Salary Range
$40,700.00 - $63,182.88 / Year
Worksite:
Appointment Type:
Career
Appointment Percent:
100%
Union:
CX Contract
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri

#116374 Accounts Payable Administrator

Filing Deadline: Fri 5/27/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 5/18/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 5/27/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

This is an exceptional opportunity to do innovative work that means more to you and those we serve at UC San Diego. Recognized as one of the top 15 research universities worldwide, our culture of collaboration sparks discoveries that advance society and drive economic impact. Best practices and best people at the best place to work! Our candidates come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our organization thrive!

The "Why"

Our organizational core values (People First, Innovation, Integrity, Excellence, Accountability) define the culture at Business & Financial Services and push us to be our best. We’re excited to grow our team and learn from people that want to make a difference. If you love what you do and comfortable with designing for the future, we encourage you to consider joining our progressive organization. We recognize that candidates come with a wealth of experience and talent beyond just the technical requirements of the job. Diversity of experience and skills combined with passion is the key to innovation and excellence. To do great, we have to be great. Our organization places particular emphasis on equity, diversity, and inclusion incorporating exit interview feedback to enhance retention efforts and advance issues affecting the overall staff experience. If you're a team player with bold ideas and execution, now is the right time to connect!

Position Overview

Incumbent serves as an Accounts Payable Administrator in Disbursements and Travel ----a unit of Integrated Procure-to-Pay Solutions (IPPS) housed within Business & Financial Services (BFS). This position provides front-line customer relations, cross-functional support and is responsible for the accurate independent analysis, evaluation and approval of supplier invoices for payment. Incumbent uses a variety of processing applications and a customer relationship management platform to provide rotational support across multiple sections as assigned.

To review the full job description for this position, please visit: https://drive.google.com/file/d/1O6nPBZQhQT1l_svzXjnPlDfg1EenJAJk/view?usp=sharing

You are encouraged to review additional information about our organization at: Integrated Procure-to-Pay Solutions: https://blink.ucsd.edu/sponsor/BFS/divisions/ipps/disbursements/index.html

About UCSD: http://ucsd.edu/about/index.html

  • Overtime may be required

QUALIFICATIONS

  • Knowledge of financial processes, policies and procedures. Ability to research policies and procedures, experience processing payment request documents and dealing with customers.

  • Knowledge of California State Board of Equalization Sales and Use Tax Regulations.

  • General knowledge of invoicing, key entry, check generation and proven knowledge of automated accounts payable systems

  • Strong interpersonal, analytical, organizational skills, effective verbal and written communication skills

  • Proficient in Microsoft Office software applications to include: Outlook, PowerPoint, Excel, Word and Visio

Preferred

  • Bachelor's degree with a major in business administration or a similar field and 4 years’ experience in a professional working environment with similar functions relating to customer support and invoice processing, or an equivalent combination of education and experience.

  • Knowledge of automated accounting applications, fund accounting and basic accounting principles, policies and procedures.

SPECIAL CONDITIONS

  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Vacation requests may not be granted at peak times such as surrounding fiscal close, calendar year end, or seasonal periods of high volume.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. Click here for Details

NOTE: Salary placement is determined by the top candidate’s overall qualifications/relevant experience, market data and internal equity.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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