DESCRIPTION

This position is available through Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable experience and is a great entry point into a career with UC San Diego. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities! Most positions are long-term, full-time, Monday through Friday between 8:00am and 4:30pm. Remote options may sometimes be available but most roles are hybrid.

TES also provides staffing coverage for a wide variety of higher-level positions in administration and business/program operations as well as a variety of financial positions. Candidates interested in being considered for potential future openings should submit their applications to this job posting.

Job Description

This is a hybrid role with 1 to 2 days onsite.

Under general direction, performs a wide range of duties including, but not limited to:

• Account reconciliation, responsible for processing reimbursements, payments, purchase orders, catering requests, travel, etc.

• Responsible for resolving complex problems with vendors.

• Participate in fiscal closing activities.

• The preparation, processing, and maintenance of financial and accounting transactions, documents, and records.

• Responsible for the audit and reconciliation of monthly operating ledgers.

• Financial Services support to perform purchasing, credit card reconciliation, cost transfers, payroll support.

• Perform other financial services support as assigned.

• Reconciles Procurement Card charges in Concur. Ensures that all receipts are uploaded on the expense report.

• Independently determines the appropriate expense type and expenditure type for each expense.

• Training for back-up timekeeper role includes completion of UC Path courses on UC Learning. Competency test required in order to have access granted to Timekeeping and UC Path systems.

• Under supervision, review and reconcile accounts payable entries, Concur, and P-card transactions and use appropriate methods to correct discrepancies. Ensure expenditures meet UCSD and FM departmental policies.

• Process procurement requisitions in Oracle Procurement. Independently answers inquiries from vendors and payees about the status of their payments by researching problems and solving them as needed.

• Process business transactions such as cost transfers, direct retros and encumbrance lifts in Oracle Financials

QUALIFICATIONS

• Proficient use of Excel and other MS Office software.

• Ability to use computers to setup Excel spreadsheets with formulas, enter/retrieve data on database systems.

• Working knowledge of Oracle Financials, Concur and UCPath preferred. Ability to perform basic mathematical computations (add, subtract, multiply, and divide) and to recognize errors.

• Proven ability to understand and interpret general policy guidelines.

• Experience reconciling ledgers and researching expenditures.

• Strong oral and written communication skills to successfully communicate effectively with staff, students, and other stakeholders.

• Demonstrated ability to work within a team framework.

• Experience purchasing items using an online system and/or using purchasing cards based on guidelines.

• Experience monitoring expenses and verifying delivery of items ordered. Experience interacting with vendors, following formal purchasing processes.

• Experience researching billing issues, investigating purchasing discrepancies, and taking an active role in resolving vendor issues.

• Preferred Degree in finance, accounting, business administration, mathematics, or economics

SPECIAL CONDITIONS

• Background check required
• May require an Excel skills survey
• Overtime may be required