Accounting Coordinator - TP122164
#TP122164 Accounting CoordinatorFiling Deadline: Sat 4/15/2023
UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
This position is available through Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable experience and is a great entry point into a career with UC San Diego. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities! Most positions are long-term, full-time, Monday through Friday between 8:00am and 4:30pm. Remote options may sometimes be available but most roles are hybrid.
TES also provides staffing coverage for a wide variety of higher-level positions in administration and business/program operations as well as a variety of financial positions. Candidates interested in being considered for potential future openings should submit their applications to this job posting.
This is a hybrid role with 1 to 2 days onsite.
Under general direction, performs a wide range of duties including, but not limited to:
Account reconciliation, responsible for processing reimbursements, payments, purchase orders, catering requests, travel, etc.
Responsible for resolving complex problems with vendors.
Participate in fiscal closing activities.
The preparation, processing, and maintenance of financial and accounting transactions, documents, and records.
Responsible for the audit and reconciliation of monthly operating ledgers.
Financial Services support to perform purchasing, credit card reconciliation, cost transfers, payroll support.
Perform other financial services support as assigned.
Reconciles Procurement Card charges in Concur. Ensures that all receipts are uploaded on the expense report.
Independently determines the appropriate expense type and expenditure type for each expense.
Training for back-up timekeeper role includes completion of UC Path courses on UC Learning. Competency test required in order to have access granted to Timekeeping and UC Path systems.
Under supervision, review and reconcile accounts payable entries, Concur, and P-card transactions and use appropriate methods to correct discrepancies. Ensure expenditures meet UCSD and FM departmental policies.
Process procurement requisitions in Oracle Procurement. Independently answers inquiries from vendors and payees about the status of their payments by researching problems and solving them as needed.
Process business transactions such as cost transfers, direct retros and encumbrance lifts in Oracle Financials
Proficient use of Excel and other MS Office software.
Ability to use computers to setup Excel spreadsheets with formulas, enter/retrieve data on database systems.
Working knowledge of Oracle Financials, Concur and UCPath preferred. Ability to perform basic mathematical computations (add, subtract, multiply, and divide) and to recognize errors.
Proven ability to understand and interpret general policy guidelines.
Experience reconciling ledgers and researching expenditures.
Strong oral and written communication skills to successfully communicate effectively with staff, students, and other stakeholders.
Demonstrated ability to work within a team framework.
Experience purchasing items using an online system and/or using purchasing cards based on guidelines.
Experience monitoring expenses and verifying delivery of items ordered. Experience interacting with vendors, following formal purchasing processes.
Experience researching billing issues, investigating purchasing discrepancies, and taking an active role in resolving vendor issues.
Preferred Degree in finance, accounting, business administration, mathematics, or economics
Anticipated Duration: 6 months +
Compensation: $22.00 to $30.00/hour, including paid holidays and vacation/sick leave. Full-medical insurance also available.
Location: Hybrid/remote, 1-2 days/week on-site may be required. Office location is near La Jolla main campus.
Work schedule: Mon-Fri, 8:00 AM - 4:30 PM
- Background check required
- May require an Excel skills survey
- Overtime may be required
Pay Transparency Act
Annual Full Pay Range: $37,900 - $85,300 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $18.15 - $40.85
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!Apply Online
Pay: $22 to $30/hour
or economics</p></li></ul><div class="additional"> <p> 6 months +</p></div><div class="important"> <p>Compensation: $22.00 to $30.00/hour
Job Reference #: TP122164