Job Description

Payroll Title:
Hiring Pay Scale
$33.53 - $38.32/hour
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#121531 Academic Personnel Analyst (Hybrid)

Extended Deadline: Fri 4/7/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 2/13/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 2/24/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 2/24/23.


Founded by Nobel laureates and members of the National Academy of Sciences, our Departments of Chemistry and Biochemistry, Mathematics, and Physics have all played a central role in UC San Diego’s rapid rise to national and international prominence. Just as it was at its founding, the School of Physical Sciences is broad in scope and inherently interdisciplinary.

Researchers within the school delve into scientific and computational issues that are of critical relevance to all facets of society. We address climate change, fabricate nanoparticles to image tumors and deliver drugs, probe the fundamental nature of matter, trace the evolution of the universe, hunt for elusive sub-atomic particles, and design detection systems for toxins and explosives, to name only some of the faculty’s achievements.

Because the physical sciences are fundamental to all disciplines, including engineering, medicine, and biology, we contribute to the education of most undergraduate students at UC San Diego. We are helping to meet California’s need for qualified science teachers through the California Teach Science and Math Initiative.

As a member of the Dean's Office Academic Personnel (AP) review team/unit, conduct the independent review and analysis of academic appointment and review files, temporary academic appointment files for compliance with campus and University policy and procedure, and Non-Senate Instructional Unit (Unit 18) Memorandum of Understanding, ensuring accuracy and confidentiality; make recommendations for resolution of problems. Provide counsel regarding academic and temporary academic personnel issues and actions to departmental chairs, staff, Dean, and other campus administrators. Compose and/or edit a wide variety of correspondence for the signature of the Dean. Participate in the development, analysis, and implementation of new policies.

Retrieve, report, and analyze data from a variety of sources. Develop, update, and implement improvements to internal databases to track academic personnel actions and analyze trends. Participate in a wide variety of special projects and conduct analyses on a variety of personnel issues. Makes a significant contribution to the general objectives of the School of Physical Sciences. Cross-train and serve as backup to Dean's office academic personnel team. Serve on cross-functional teams to solve problems and implement new processes relating to academic personnel. Provide administrative support in the Dean's Office as needed.

The Academic HR Analyst will provide Academic Personnel support to the proposed new Astronomy and Astrophysics department, and acts as primary liaison/backup for all Physical Sciences department AP staff. Independently responsible for managing all aspects of academic personnel actions. Provides guidance, analysis, and interpretation, and makes recommendations to the chair, faculty, Chief Operating Officer (COO), and the Human Resources Manager on matters involving academic personnel administration, including recruitment, advancement, compensation, benefits, leaves of absence, faculty relations, and visa/immigration issues for all professorial titles. Analyzes and formulates policy and procedures for departmental academic personnel activities. Participates in faculty meetings to provide policy interpretation, historical data, and exception analysis. Initiate and coordinate recruitment efforts, appointments, advancements, visas, and recalls. Ensure compliance with Academic Affirmative Action requirements. Review, assess, and recommend revisions to existing policies and procedures; develop and formulate changes. Interact with Academic Personnel staff throughout the general campus, SIO, and UC Health for joint appointments. Serve as the primary point of contact for Academic Personnel Services (APS) and the Physical Sciences Dean’s office on matters related to faculty.

This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonably related business duties if requested by the supervisor. Job descriptions are reviewed periodically and may be revised if deemed necessary.

  • Occasional evenings and weekends may be required.


  • Demonstrated knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Knowledge of the academic process and experience managing a broad scope of complex personnel and related functions including academic personnel and academic recruitments.

  • Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

  • Demonstrated organization, problem-solving, and communication skills.

  • Critical thinking and applied problem-solving skills to research and analyze complex information and/or problems related to academic personnel in an objective manner. Analytical skills to anticipate and forecast the impact of potential action. Proven ability to develop logical conclusions and recommend sound and creative solutions.

  • Demonstrated excellent interpersonal skills to communicate and handle difficult, sensitive, and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner. Ability to represent policies and coach departmental staff on proper procedures to obtain positive results.

  • Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.


  • Job offer is contingent upon a satisfactory clearance based on FBI and DOJ background check results.

Pay Transparency Act

Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 - $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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