Job Description

Payroll Title:
Hiring Pay Scale
$65,000.00 - $74,000.00/Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#120143 Academic Personnel Analyst

Extended Deadline: Tue 5/30/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 11/21/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/30/2022 Eligible Special Selection clients should contact their Disability Counselor for assistance.


Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.

As a member of the Academic Personnel (AP) team/unit, serves as advisor to the Chair, Vice Chair and Chief Administrative Officer (CAO) of the Scripps Institution of Oceanography (SIO) Department for all matters pertaining to academic personnel in a deadline driven environment where extreme attention to detail is necessary. Manages and coordinates academic personnel services, including appointments, reappointments and personnel actions, leaves, salary administration, benefits, promotions, merits, advancements, retirements, etc. In collaboration with Senior AP Analyst, coordinates and processes faculty recruitments. Prepares appointment files and takes a lead role in managing the logistics of faculty candidate visits.


  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Knowledge of regulations, policies and procedures including academic affirmative action, submission of appointment, merit, promotion, re-appointment and termination of files.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Ability to interpret union agreements as well as contract negotiations, and to implement wage agreement components. Ability to communicate these issues to management and employees as required.

  • Knowledge of human resources management systems and other related business software programs and systems. Experience with on-line payroll/HR systems and ability to use data processing software and relational database systems to process various personnel actions.

  • Ability to prioritize and meet tight deadlines in a high volume academic department. Ability to manage academic personnel deadlines, including ability to coordinate, guide and orchestrate academic personnel at all levels in a fashion that insures faculty confidence thereby providing for a smooth process.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Demonstrated analytical skills including the ability to read, understand and interpret complex materials and documents. Ability to summarize information and extract and emphasize the most critical and relevant aspects.

  • Strong organization, problem solving, and communication skills. Effective interpersonal and communication skills with ability to communicate verbally and in writing to a wide range of audiences. Excellent writing skills to formulate and present written material in a logical and comprehensive fashion. Ability to work successfully under pressure.

  • Proven skill to successfully perform highly detailed work.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Knowledge of University procedures and regulations concerning academic personnel practices and policies including salary scales, merit cycles, range adjustments, leave accrual benefits, policies on benefits and payroll. Ability to interpret policies for employees.

  • Skill and experience to use and maintain a computerized system. Familiarity with Macintosh computer systems and related software (e.g., Microsoft Word, Excel, and UCSD systems).


  • Job offer is contingent upon satisfactory clearance based on Background Check results.
  • Overtime and weekends may be required.

Pay Transparency Act

Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 - $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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