Job Description

Payroll Title:
Hiring Salary Range
$50,000 - $62,000 /year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Hybrid/Remote

#117228 Academic Personnel Analyst

Extended Deadline: Tue 10/4/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 06/30/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 07/11/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date: 07/11/22.


UC San Diego's Undergraduate Colleges are the foundation of the undergraduate student experience at UC San Diego. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The business office for the Colleges provides financial, human resources, academic personnel and related administrative services which include the Provosts' offices, Writing/Core sequence programs, academic advising, student affairs and residence life units, as well as the Council of Provosts (COP) and International House.

Under the general supervision of the Chief Administrative Officer for the undergraduate Colleges Business Office (UCBO), this key position serves as the Academic Personnel Analyst for the colleges. The AP Analyst is responsible for academic personnel functions and activities for the undergraduate colleges. A critical feature of this position is to analyze, research and interpret academic policies and current practices within each assigned college, and to provide expert advice to the undergraduate colleges faculty, academic staff and academic student employees.

The AP Analyst serves as an expert advisor in the areas of academic personnel administration such as academic file preparation, academic review, compensation, advancement, academic benefits advising, (including complex leaves and other non-routine actions that require high level analytical skill to determine appropriate processing), and all academic recruitment for assigned colleges. Also serves as the a contact with Academic Personnel, Summer Session, Deans offices and Graduate Division for the colleges.

A successful candidate will have the ability to work in a dynamic team environment demonstrating the Undergraduate Colleges Business Office values of: INTEGRITY, STEWARDSHIP, EXCELLENCE, RESPECT, BIG PICTURE THINKING, and POSITIVE WORK ENVIRONMENT.

See for additional information.

  • May require overtime hours.

Hybrid Work Agreement - 2 days in the office and 3 days remote.


  • Demonstrated knowledge and experience in higher education policies, practices, and procedures for academic personnel and graduate student employment.

  • Thorough knowledge of federal, state and university regulations, policies and procedures in areas staff and student personnel and employment and collective bargaining agreements.

  • Knowledge of human resources management systems and other related business software programs and systems. Ability and knowledge of personal computer platforms and commonly used software and tools, such as Word, Access, Excel, PowerPoint, electronic mail, MS Office, and the internet to streamline and automate work for effectiveness and efficiency. Ability to quickly learn new software.

  • Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Experience managing a broad scope of complex academic and staff personnel and related functions. Ability to interpret University, campus and divisional policies, procedures and other regulations related to all aspects of academic, staff, and student personnel including: recruitment, merit, promotion, re-appointment, leaves, Summer Session, union contracts, payroll policies, benefits, international visa policies, etc.

  • Proven knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Demonstrated knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

  • Thorough knowledge of unit academic culture and educational goals of discipline(s) served. Knowledge of academic governance. Understanding of UCSD and UC systemwide organizational structure and communication channels.

  • Excellent analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Strong analytical, organizational, problem solving, negotiation and decision making skills; expertise to clarify and resolve situations and recommend action for attainable goals. Ability to formulate logical and objective conclusions from data and observations. Ability to handle highly confidential and sensitive matters discretely/diplomatically.

  • Effective interpersonal skills and demonstrated ability to interact and communicate effectively with a diverse population of students, faculty, campus administrators and the general public and to articulate Department and University positions, policies and regulations to individuals and small groups.

  • Demonstrated high level writing skills to formulate and present written material in a logical and comprehensible manner. Excellent reading and comprehension skills to be able to understand and interpret complex material, documents and policies and recommend action.

  • Ability to interpret UCSD policy and procedures and Labor Relations unions contracts when applying these to the development of internal policies and procedures.


  • Background check is required.

  • This position has met Child Abuse and Neglect Reporting Act (CANRA ) Federal Compliance requirements as instructed by UCOP.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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