Job Description

Payroll Title:
Salary Range
Commensurate with Experience
La Jolla
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#119131 Academic HR Analyst 2/Hybrid/Remote

Extended Deadline: Fri 12/23/2022

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/29/2022 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/11/2022. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position will work a flexible hybrid schedule which includes a combination of working both onsite in La Jolla and remote.


Under the general supervision of the Administrative Vice Chair and Academic Affairs Director, incumbent will provide high-level and comprehensive analysis in the areas of Academic Affairs Administration and Department Operational Support. This position supports 12 divisions of Surgery.

Academic Affairs responsibilities include but are not limited to, lead the facilitation of recruitment and appointment of new faculty from creating the Search Plan to drafting proposal letters, professional researchers and Return to Active Duty (RTAD) appointment for retired faculty. Control, manage and oversee all recruitment in conjunction with ARC. Establish schedules and objectives to ensure timely submission of complete files. Coordinate with Department Administrative Directors and ARC to execute new MSPs and coordinate the renewal of expiring MSP contracts. Coordinate Faculty vacation usage, leaves and separations with ARC and Department of Surgery Finance. Manage and responsible for the department to be in compliance with policy and required materials needed for Voluntary appointments, Postdocs, Visiting Scholars, and Scientists. Evaluate unusual requests and make recommendations for appropriate action. Coordinate other miscellaneous department and faculty functions with ARC as needed.

Department Operational responsibilities include services with COI reporting, Department SPA oversight, Student employee training and supervision, support of the Administrative Vice Chair and other Department Business Office duties as needed.

Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.


  • Bachelor's degree in related area and / or equivalent experience / training. Two (2) or more years of relevant experience.

  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Knowledge of human resources management systems and other related business software programs and systems.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

  • Demonstrated organization, problem solving, and communication skills.

  • Demonstrated knowledge of accounting principles and procedures. Strong demonstrated fiscal/accounting skills. Knowledge of statistical reporting, and mathematics and microcomputers to prepare reports and budget projections for various levels of management or staff within the institution.

  • Demonstrated and solid experience administering and managing education programs. Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals.

  • Knowledge of marketing and publicity, resources and costs. Ability to determine specific promotional needs.

  • Demonstrated ability to coordinate complex schedules, seminars and conferences.

  • Ability to negotiate contracts with outside vendors.

  • Ability to review and analyze budgets for funds and appropriateness of expenses against agency and/or University regulations.


  • Knowledge of meeting sites in the San Diego area. Ability to investigate and evaluate facilities for potential use as meeting sites.


  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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