Job Description

Payroll Title:
Hiring Salary Range
Commensurate with Experience
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday

#118764 Academic HR Analyst 2 (Hybrid)

Extended Deadline: Thu 9/29/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 9/13/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 9/22/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.


As a member of the Jacobs School Dean's Office Academic Personnel team/unit, the incumbent is independently responsible for ensuring compliance with the Unit 18 MOU for the Jacobs School of Engineering. The incumbent is responsible for preparing and submitting all Unit 18 actions for all 6 departments within the Jacobs School of Engineering, including actions required for Dean’s educational programs (i.e. COSMOS, MAS, ENG course) and entering completed actions into UCPath.

The incumbent applies professional UC Academic HR concepts, organization and/or system-wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity as it relates to members of the Unit 18 bargaining Unit. Manages and conducts independent review and analysis of non-senate academic appointments and review files which include Lecturer (Unit 18 and Continuing) for compliance with campus and University policy and procedure and Unit 18 MOU, assuring accuracy and confidentiality; make recommendations for resolution of problems. Implements policies and programs in recruiting, instructional labor relations, wage and salary administration, and the academic review process. Independently coordinate appointment/reappointment files and merits/reviews for Unit 18 members as appropriate for the level of appointment. Monitor the status of Unit 18 NSF and keep the Academic Affairs Manager abreast of Unit 18 developments and possible impact on appointment/reappointment. Thoroughly understands the Unit 18 collective bargaining agreement and how to implement it.

Participate in development, analysis, and implementation of new policies. See and review confidential documents on Unit 18 collective bargaining and grievance matters. Research and prepare reports and consult/contribute to the development and maintenance of academic affairs processes and procedures. Provide recommendations, alternatives, and solutions for various issues as it relates to the Unit 18 population. Participate in a variety of special projects. Identify and implement enhancements to the AP website. Cross-train and serve as back-up to the other Dean's Office Academic Personnel staff.

Cover letter required for a complete application.


  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Demonstrated theoretical and practical knowledge of UC academic policies and procedures needed to coordinate and advise on academic personnel issues; ability to research, advise or consult with Academic Affairs Manager, Dean and/or Associate Deans to propose creative solutions in line with divisional objectives.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Ability to analyze documents for compliance with University regulations and procedures; Unit 18 MOU regulations and procedures; Affirmative Action Guidelines; and immigration regulations.

  • Knowledge of human resources management systems and other related business software programs and systems. Strong computer skills in a PC environment with demonstrated ability to work independently and proficiently with a variety of business applications (Google Apps, MS Office Suite, email, spreadsheet, word processing, database, and web browsing) and University information systems (i.e. UC Path, OATS, Interfolio, EASy, AP Data), with the willingness and ability to update and increase skills and knowledge as needed. Demonstrated experience with computerized systems, database management, and spreadsheet and word processing programs to manipulate data and create reports.

  • Knowledge of unit academic culture and educational goals of discipline(s) served. Knowledge and understanding of the structure of large organizations and how to effectively operate to accomplish goals and develop new initiatives/programs within this framework.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management.

  • Demonstrated organization, problem solving, and communication skills.

  • Ability to work independently, exercising initiative and judgment in the performance of a broad range of responsibilities in an environment of routinely sensitive and confidential issues; with the acumen and sensitivity to identify those decisions and activities which require confidentiality and/or higher level consultation and/or group collaboration.

  • Attention to detail and ability to follow through on both independent and group projects, understanding the philosophy of quality service and cooperative group process, while displaying proven aptitude for both solitary and team-related endeavors.

  • Ability to proof, draft, edit and make recommendations for correspondence and written materials. Ability to write and speak concisely and persuasively.

  • Knowledge of visa rules and guidelines and ability to interpret and communicate guidelines effectively.


  • Posting verbiage when you don’t want to offer out of state (or out of area) remote options. This position may be eligible for a Hybrid flexible work arrangement, which could include a non-standard work schedule, and/or the ability to work off-site part of the time.

  • May be required to work overtime during peak periods.

  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online