Job Description

Payroll Title:
Hiring Salary Range
$28.00 - $37.00 /Hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri, occasional overtime as needed

#118264 Academic HR Analyst 2 (Hybrid)

Extended Deadline: Mon 10/3/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 08/18/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 8/29/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Deadline 8/29/22.


Chemistry and Biochemistry is one of the largest and most complex departments on campus. Our Department combines research on the most consequential and revelatory scientific areas with education aimed at building our future leaders and scientists. The department’s organization is divided among three major academic sections each with its own leadership representation under the Department Chair: Physical, Analytical & Environmental (PAE); Biochemistry & Biophysics (BB); and finally Synthesis, Materials and Chemical Biology (SMCB).

The department is comprised of 75 ladder rank faculty, and additional 10 in various instructional titles and ~150 in academic research titles and postdoctoral scholars. The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 90 career staff; ~60 temporary or student staff, and 350 Master’s and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1,700, and total undergraduate and graduate annual course enrollments exceed 23,000. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages eight recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to two national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

Independently manages all aspects of academic affairs for approximately 75 ladder-rank faculty in the Department of Chemistry and Biochemistry. Provides expert advice, instruction and policy interpretation to the chair, faculty, Chief Operating Officer and the Human Resources Manager on matters involving academic personnel administration, including recruitment, advancement, compensation, benefits, leaves of absence, faculty relations, and visa/immigration issues for all professorial titles. Analyzes and formulates policy and procedures for departmental academic personnel activities. Actively participate in and contribute to short-term and long-term goals of the department as they relate to academic affairs in a broad sense. Serve as the primary point of contact to Academic Personnel Services (APS) and the Divisional Dean’s office on matters related to faculty.

  • Vacation may not be scheduled during peak periods.

This is a hybrid position which will allow for 3 days in the office and 2 days remote.


  • Demonstrated experience in processing academic advancement files both on paper and through AP On-Line or similar systems.

  • Work experience in an institution of higher education and familiarity with faculty scholarly activities such as research, teaching and professional service.

  • Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Ability to appropriately interpret, explain and implement policies related to merit/promotion reviews, compensation, payroll, leaves, benefits, affirmative action, visas, discipline and conflict resolution, and fiscal administration. Ability to continuously update knowledge through classes, policy manuals, independent study and interactions with colleagues across the campus and UC system.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Ability to analyze documents for compliance with campus and systemwide regulations and procedures; collective bargaining regulations and procedures; Affirmative Action guidelines; and immigration regulations. Must be able to keep track of and explain policies at a sectional, departmental, and divisional level.

  • Knowledge of human resources management systems and other related business software programs and systems. Proven ability to be meticulous with employee record entries into systems such as UCPath, APData, Interfolio, I-9Tracker, etc.

  • Analytical skills to conduct analysis and develop recommendations to Chairs/unit management. Ability to independently analyze complex problems, conduct research, interpret trends, identify various options, draw conclusions, develop and implement innovative solutions that meet the objectives of the department despite competing and changing priorities. Ability to formulate logical and objective conclusions from data and observations; expertise to clarify and resolve situations and recommend action for attainable goals.

  • High-level verbal communication skills to convey complex information to a diverse audience of administrative, managerial, and academic employees and at all levels. Strong communication skills utilizing nuance, tact, diplomacy and flexibility. Ability to communicate effectively one-on-one or in group settings, taking into account differences in social, cultural, professional, and educational backgrounds, in writing and electronically.

  • Excellent reading and comprehension skills to be able to understand and interpret complex material, documents and policies and recommend actions. Ability to proof, draft, edit and make recommendations for correspondence and written materials.

  • Knowledge of computer systems and applications, with demonstrated ability to work independently and proficiently with a variety of business applications (MS Office Suite, Google suite, email, spreadsheet, word processing, database, and web browsing). Willingness and ability to update and increase skills and knowledge as needed. Ability to learn new computer technology and incorporate into current processes.

  • Excellent mathematical and computational skills to work with salary calculations, percentages and formulas.

  • Excellent presentation skills, and experience providing training in group and individual settings.

  • Ability to conduct short- and long-range planning for the effective management of a program or project.


  • Background Check is required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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