Job Description

Payroll Title:
Hiring Pay Scale
$65,000-$75,600/ Annually
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day

#126615 Academic HR Analyst 2

Filing Deadline: Sun 12/10/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 11/16/2023 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/28/2023. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Scripps Institution of Oceanography (SIO) at UC San Diego is one of the most important centers for global earth science research and education in the world. Scripps scientists work to understand and protect the planet by investigating our oceans, Earth, and atmosphere to find solutions to our greatest environmental challenges. Scripps leads research in climate change impacts and adaptation, resilience to hazards, conservation and biodiversity, oceans and human health, national security, and innovative technology to observe the planet. It has annual expenditures of over $300 million and a fleet of four oceanographic research vessels, making up one of the largest academic fleets in the world.

Scripps Administration oversees facilities, operations, and administrative support for research and academic programs for all areas of SIO. Areas of support include academic personnel; information technology; business and finance; capital planning and space management; communications; contracts and grants; diving program; facilities management; diversity; human resources; operations and safety; and web operations.


Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.

As a member of the SIO Dean's Office Academic Personnel review team/unit, conduct the independent review and analysis of academic appointment and review files, temporary academic appointment files for compliance with campus and University policy and procedure, and Non-Senate Instructional Unit (Unit 18) Memorandum of Understanding, ensuring accuracy and confidentiality; make recommendations for resolution of problems. Provide counsel regarding academic and temporary academic personnel issues and actions to departmental chairs, staff, Dean and other campus administrators. Compose and/or edit a wide variety of correspondence for signature of the Dean. Participate in development, analysis, and implementation of new policies.

Retrieve, report, and analyze data from a variety of sources. Develop, update, and implement improvements to internal databases to track academic personnel actions and analyze trends. Participate in a wide variety of special projects and conduct analyses on a variety of personnel issues. Makes a significant contribution to the general objectives of the VC Marine Sciences. Cross-train and serve as member of SIO Dean's Office academic personnel team. Serve on cross-functional teams to solve problems and implement new processes relating to academic personnel. Provide administrative support in the Dean's Office, as needed.

Oversee all aspects of administration of the SIO Faculty, which is comprised of SIO Professors and Researchers.


  • Knowledge of human resources management systems and other related business software programs and systems.

  • Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Demonstrated knowledge and experience in the analysis and interpretation of higher institution policies, practices, and procedures (College/Campus/University preferred) for academic personnel and their application to all academic titles.

  • Excellent interpersonal skills to communicate and handle difficult, sensitive, and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner. Ability to represent policies and coach departmental staff on proper procedures to obtain positive results.

  • Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.

  • Demonstrated experience in maintaining the confidentiality of personnel or other sensitive data and issues and exercising discretion in dealing with controversial or potentially sensitive topics. Proven experience in exercising independent judgment and discretion.

  • Mathematical skills sufficient to calculate or evaluate non-standard salaries and levels of additional compensation, service credit, and salary differentials.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Vacations may not be approved during peak workload times during the year.

Pay Transparency Act

Annual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $23.42 - $48.99

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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