Job Description

Payroll Title:
Hiring Salary Range
$23.42 - $30.00 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, M-F

#116419 Academic HR Analyst 2

Extended Review Date: Wed 6/29/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 05/20/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/31/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. First Review Date 5/31/22.


The UCSD Mathematics Department is a dynamic unit with 61 faculty, approximately 330 additional non-FTEs in various instructional and research titles. These academics work on a broad range research funded from a diverse range of federal, state and private agencies. The department is comprised of 17 career staff, and 167 Master's and Ph.D. students. All working together to generate high caliber research in a broad range of fields and provides an outstanding graduate program that attracts top-ranked students who contribute to the department’s academic reputation.

The department maintains a large undergraduate course of study that prepares pure and applied majors (over 2400) in Mathematics, as well as 57 other majors across the campus, with the strong fundamental background in mathematics needed to succeed in a variety of career options. The faculty are engaged in a vigorous research program with an average of 72 active awards in many interdisciplinary areas totaling approximately $20M/Yr. and an instructional program that enrolls approximately 30,000 graduates and undergraduates per year. As the fundamental language of science, Mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future.

The department is the home of The Center for Computational Mathematics (CCoM) consists of a broad and diverse group of faculty, researchers, and students, who share a common interest in the mathematical aspects of computation. And the home of the Director of the Mathematics Diagnostic Testing Project an intersegmental education project in California

Under general supervision by the Academic Personnel and Human Resources Supervisor, the Academic Personnel/Human Resource Analyst is responsible for administratively managing a full range of academic personnel matters of moderate scope and complexity in the Department of Mathematics.

The AP/HR Analyst serves as a consultant to the AP/HR Supervisor in the analysis and interpretation of relevant academic personnel policies and procedures. In collaboration with the Academic Personnel team, the AP/HR Analyst will initiate and process departmental academic affairs including recruitments, appointments, reviews and personnel actions, leaves, visas, separations, layoffs, etc. Ensures compliance with Academic Affirmative Action requirements; review, assess, and recommend revisions to existing policy and procedures. Independently responsible for Postdoctoral Scholars and undergraduate student hires, and backs up the Academic Personnel team as needed.

  • Must be able to work overtime as needed.


  • Comprehensive knowledge and working experience, and ability to research, interpret and apply University and divisional policies, procedures, and other regulations relating to temporary appointment aspects of academic personnel and research positions, including affirmative action, recruitment, immigration status, submission of appointment, reappointment and termination files, payroll policies, employee benefits, etc. Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of the organization, college, and departmental formal and informal policies and procedures and understanding of variances to stated policies. Proven ability to work independently, collaboratively, and confidentially in a highly computerized, high volume, team-oriented environment, exercising good judgment, diplomacy, creativity, and initiative in the performance of job responsibilities.

  • Working knowledge and experience of visa types, immigration regulations, and related restrictions on employment.

  • Knowledge of human resources management systems and other related business software programs and systems. Working knowledge of information technology systems and demonstrated ability to use computer software systems for word processing, data manipulation, email, and spreadsheet software.

  • Proficient knowledge of computer systems and applications, including word processing, spreadsheets, and presentation software. Ability to incorporate computer technology to improve processes.

  • Knowledge of unit academic culture and educational goals of discipline(s) served. Demonstrated knowledge of Academic recruitment procedures and processes.

  • Excellent analytical skills to conduct analysis and develop recommendations to Chairs/unit management. Strong written and verbal communication skills. Ability to verbally express one’s position, plan of action, and interpretation in a professional, concise and courteous manner.

  • Effective interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy, and flexibility.

  • Ability to research and advise on emerging and new federal immigration regulations as they apply to higher education settings for international research personnel, teaching faculty and visiting scholars.

  • Ability to utilize independent decision-making skills. Effective problem-solving skills, organizational skills, and ability to identify, research and analyze complex situations, recommend solutions and determine plans of action. Ability to work with minimal direction and negotiate conflicts.

  • Bachelor's Degree or equivalent professional experience.

  • Demonstrated knowledge of Unit 18 Lecturer and other union contracts.


  • The job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

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