Job Description

Payroll Title:
Halicioglu Data Science Institute
Hiring Pay Scale
$78,900 - $129,400 / Year
Hybrid Remote
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon - Fri

#122185 Academic Coordinator/Managing Director

Filing Deadline: Fri 3/31/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 03/22/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/31/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Job posting will remain open until a suitable candidate has been identified.



The mission of the Halicioglu Data Science Institute (HDSI) is to advance the scientific foundations for this exciting new field, and to support education and training of students who will be the new leaders in this area. Digital data have emerged as central to addressing critical societal needs and enhancing the quality of life in the coming decades. Data science touches virtually all aspects of life on our planet. At the campus level, UC San Diego already has tremendous strength in this area, ranging across all segments of the university. For this reason, the Institute has been established as an independent unit that works collaboratively with schools, divisions, departments, centers, and faculty and students across the entire campus. The Institute is lead by a Director who reports to an Oversight Committee chaired by the Chancellor. The Institute is the administrative home for the newly established undergraduate B.S. major and minor in Data Science, and will work with departments and the Academic Senate to create additional graduate programs in data science. The institute supports collaborations between researchers across campus and provides critical resources to support innovation in data science.


The Academic Coordinator role consists of the majority function as a Managing Director (MD) of one or more center-scale research efforts (Research Centers), and as needed, especially when in-between research center leadership roles, as a program manager to coordinate activities leading up to new center-scale research proposals filed by HDSI.

Reporting to the designated PI or Director of the Research Center, the MD, will participate in strategic planning, problem-solve and analyze unique issues as well as solve problems without precedent and / or structure and carry out administrative and external engagement activities. As a technical leader with a high degree of knowledge in the overall field of Data Science and/or AI, the incumbent will oversee the day-to-day operations of the Research Center led from the UC San Diego campus, functioning with a high-degree of autonomy in a fast-paced environment including overseeing facilities and human resources for the Center and the coordination of activities and operational logistics between the universities participating in the Center, which includes liaising with departments and schools within UC San Diego as well as the Business Office of HDSI and UC San Diego Office of Contracts and Grants to ensure proper grant administration and the completion of required agreements and subcontracts with university partners. Additionally, they will coordinate research project management activities across the Research Center, including the broadcast of internal requests for proposals and collection, organization and distribution of these.

In conjunction with the HDSI Business Office, UC San Diego Office of Contracts and Grants, participate in the program budgeting of the Research Center and ensure the proper flow of funds between universities participating in the Center based on approved research project expenses and other Center-related activities. The incumbent will manage industry partnership matters, such as overseeing information dissemination, organizing Executive Advisory Board meetings, acting as a point of contact, and providing assistance to the Research Center Director and other co-Principal Investigators in efforts to recruit and retain industry collaborations in the Research Center.

Additionally, they will administer all aspects of communications including the development and maintenance of the Research Center’s website, brochure, newsletters, and social media content, the dissemination of information to all stakeholders as well as communication tools to facilitate the research enterprise such as wikis, Center internal meetings and teleconferences, and Research Center outreach and education events. The incumbent will oversee the creation of data repositories necessary to meet the data management plan for the Research Center, work with Center Director and researchers to ensure the collection and storage of appropriate data, the preparation and timeliness of reports, including the Sponsor’s (e.g., NSF, NAIRI AI institute) quarterly and annual reporting, invention disclosures, intellectual property agreements, Center success stories, and publication reviews. They will also plan, organize, and host bi-annual meetings and visits from industrial collaborators and funding agencies, and travel, as needed, to coordinate activities between the participating universities, industry, and government agencies.

For more information, please visit:


  1. Academic background and experience in selected area of research. Master's degree in computer science, engineering, business or related field preferred. Minimum three (3) years of managerial or administrative experience with major research centers or similar experience or three (3) years of experience participating in a collaborative multidisciplinary research team.

  2. Advanced knowledge of administrative, budgetary, human resources and financial principles and practices. Advanced knowledge of developing funding models to ensure sustainability. Strong ability to develop and implement plans to manage daily business and research operations.

  3. Proven ability to work collaboratively with internal and external peers and managers. Advanced ability to develop and maintain effective relationships with internal and external stakeholders. Strong ability to understand and communicate effectively regarding engineering and scientific research programs gained through experience and training.

  4. Knowledge in the development and maintenance of websites, brochures, newsletters, wikis and social media content.

  5. Highly skilled fundraising experience. Prior or working knowledge of university research administration, e.g., grants and contracts.

  6. Experience working in/with the tech industry, particularly a semiconductor or IT industry.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Must be willing and able to travel.

Pay Transparency Act

Annual Full Pay Range: $78,900 - $179,900 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $37.79 - $86.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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