AAASRC Administrative Assistant - 116936
#116936 AAASRC Administrative AssistantExtended Deadline: Mon 10/3/2022
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
Please note that this position is a 50% part-time appointment
UCSD Layoff from Career Appointment: Apply by 06/14/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/23/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled. First Review Date 6/24/22.
The African and African-American Studies Research Center (AAASRC) is an independent research unit that facilitates faculty, postgraduate, and graduate research in African, African diasporic, and African-American studies in the social sciences and humanities and to foster the comparative, cross-national, and interdisciplinary dimensions of research with a core group of leading scholars. Our further objective is to promote intercultural understanding and academic diversity on the campus of UC San Diego. In addition AAASRC oversees the undergraduate African Studies Minor. Each year, AAASRC organizes symposia and workshops that combine cutting-edge research with a community outreach component.
Serve as the administrative contact and coordinator for the African and African-American Studies Research Center (AAASRC) and the African Studies minor. Serve as the Assistant to the Center Director. Organize board meetings, lecture series, conferences, and symposia. Organize and schedule Zoom meetings. Coordinate travel & visa requirements with department administration for international scholars and visitors. Make all travel arrangements for visitors. Prepare minutes, activity reports, CEP reports, quarterly newsletter using desktop publishing, and materials for grants, fellowships and funding-raising. Coordinate participation of undergraduate interns and volunteers in program events. Attend and assist with events. Prepare quarterly minor listings and update courses with departments. Verify catalog copy. Interface with related academic and business departments and organizations. Coordinate invoices, travel expenses, office expenses, and honorariums with department financial administration.
Work schedule is non-standard - afternoons and evenings - to accommodate Director's teaching schedule and after-hour events.
Must be able to attend evening events during lecture series, conferences, and symposia.
Must have reliable transportation to run errands on and off-campus and to pick up visitors/speakers for AAASRC events.
Vacation will not be approved in preparation for and during Black History Month.
Thorough understanding of African and African American studies and multicultural research.
Experience coordinating special events such as conferences, colloquia and symposia.
Experience making logistical arrangements such as catering, room reservations, parking arrangements, etc. in support of such events.
Experience at virtual meeting platform - Zoom.
Ability to communicate clearly and effectively in person, in writing and by telephone. Excellent command of and proficient use of correct spelling, grammar and punctuation.
Effective interpersonal skills and the ability to work with a wide variety of people and situations including students, faculty and staff from diverse racial, cultural, ethnic and socioeconomic backgrounds.
Proficient computing experience, preferably with a Macintosh. Proficiency with standard business applications such as word processing, email, spreadsheet, photo scanning and desktop publishing.
Skilled in developing, implementing and maintaining data record keeping - manual and computerized. Skill in maintaining systems alphabetically, chronologically and/or by subject matter.
Excellent attendance record.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.