Job Description

Payroll Title:
Hiring Salary Range
$61,000 - $65,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#113137 Human Resources and Academic Personnel Analyst

Filing Deadline: Tue 12/7/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/26/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Center for Research on Educational Equity, Assessment & Teaching Excellence (CREATE), the Early Academic Outreach Program (EAOP), TRiO, the California Reading & Literature Project - State Office and the California Reading & Literature Project - Regional Office, Math for America, San Diego Math Project, San Diego Area Writing Project, and the San Diego Science Project are distinct units housed at CREATE. The missions and communities of these units overlap. CREATE staff conduct basic and design research on equity issues and evaluate campus and community-based educational activities. CREATE leads the campus CREATE STEM Success Initiative which supports projects and grants with faculty, staff, students, and community organizations; forms partnerships with schools and districts to improve the culture of learning and educational possibilities of students from low income and underrepresented backgrounds and provides innovative teacher education and professional development opportunities for local teachers.

Under the general supervision of the CAO, this key position serves as the Human Resources and Academic Personnel Analyst for CREATE. Incumbent provides comprehensive human resources and academic personnel administration for CREATE and all the programs housed in CREATE for approximately 70 staff (career and short-term exception), 15 academics (academic appointees and graduate students), and 30-40 student employees.

Working in a collaborative team environment, the Human Resources and Academic Personnel Analyst performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical and decision-making skills, and strong interpersonal skills. Duties include, but are not limited to: HR administration of assigned areas; serves as a resource for TRIO/EAOP/SDAWP/CRLP/SDSP/SDMP directors/program administrators, regarding monthly and biweekly employees; responsible for the administration of HR programs, e.g., FMLs, Service Credit, Volunteers, staff incentive program, and ERIT program; and oversees the college's recruitment activity for assigned vacancies to ensure compliance with applicable recording requirements. In collaboration with the program director and administrative assistants, the HR/AP Analyst actively participates in the CREATE team's short-term operations and long-range goals.

Applies professional human resources, organization policies, and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity.


  • Knowledge of human resources generally accepted business practices related to outreach, recruitment, classification, compensation, affirmative action and equal opportunity, staff training and professional development, and employee and labor relations. Knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

  • Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR.

  • Knowledge of organizational policies and procedures and knowledge of functional area.

  • Knowledge of a human resources management system (HRMS), and/or other related business software programs and systems.

  • Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Ability to draft, analyze and summarize documents, reports and written communications for final review and disposition by management. Strong oral communications skills. Ability to explain policies, procedures and other concepts in easily understandable terms.

  • Ability to handle difficult or volatile situations/individuals effectively. Ability to discuss topics involving personal and/or sensitive issues with tact and confidentiality. Superior ability to effectively interact with faculty, directors, staff, students, and other individuals from diverse backgrounds with the ability to use discretion, diplomacy, and flexibility, and to show sensitivity, resolve conflict, speak confidently, and defer appropriately when an issue needs to be referred.

  • Ability to research complex issues; to gather, organize, and analyze data and other information; to evaluate options and consider potential consequences of actions; to produce concise reports based on data queries and other sources, and to make recommendations for solutions based on analyses.

  • Demonstrated strong customer service ethic. Skill at negotiating with various personalities and developing internal and external network of contacts.

  • Bachelor's degree in related area and/or equivalent experience/training.

  • Ability to exercise initiative and independent judgment in executing a wide variety of human resources and academic personnel functions and maintain reliability in handling confidential and sensitive matters.

  • Strong knowledge, understanding and experience coordinating and interpreting policies for all leaves of absence including, but not limited to FML, CFRA, and PDL. Demonstrated experience monitoring leave usage, accruals and service credit.

  • Detail-oriented, excellent organizational skills, and ability to multi-task and process high volume of work, both transactions and analytical. Extensive experience in independently planning, organizing, and prioritizing daily operations and projects in order to meet rigid deadlines. Ability to handle changes in workload.


  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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