113129 - Sr Financial and Operations Analyst
#113129 Sr Financial and Operations AnalystFiling Deadline: Tue 12/7/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 11/29/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Reporting to the Chief Financial Officer/Assistant Divisional Business Officer, the Senior Financial and Operations Analyst leads the preparation of the Division of Biological Sciences' (DoBS) strategic financial plans for the Division in the full scope of core administration and research financial operations, with annual costs in excess of ~$55 million.
Actively participates with the Associate and Assistant Deans, DBO, and CFO in strategic financial planning, developing, and administering overall department decision support activities. After thorough research and analysis, responsible for developing, reviewing, presenting, and implementing internal administrative policies and procedures with regard to personnel, programs, financial, and recharge facilities. Includes continuous assessment of resource requests for personnel, budget, and monetary needs and presenting the recommendations to the Associate & Assistant Deans, DBO, and CFO.
This position participates in the automation processes of internal financial AP and HR processes involved with payroll actions. Participates in strategic fiscal planning, analysis, budgeting and management for the divisions, and recharge facilities. Works with Principal Investigators (PI) and program directors with multiple, complex sources of funding to ensure program goals match available resources, and that all staffing commitments are met. Audits and ensures faculty have adequate resources for salary support. Audit and ensure all faculty salary support, including GCCP plans, are correct for payroll entry.
Act in place of the Chief Financial Officer in her absence. Participate with senior and mid-level managers in the Division in terms of annual budget preparation, sharing information, problem-solving and developing better business practices. Synthesize data, prepare formal and informal presentations, reports, and statistical analyses using spreadsheets, charts, and other graphical displays that summarize complex concepts in ways that are understandable to various audiences.
In addition to the overall core administration, this position is directly responsible for the day-to-day accounting, planning, maintenance, and reporting for Divisional and Dean’s office state and educational funds, including approx $17.7 million annual expenditures on operating funds, nearly $1 million annual expenditures on instructional support funds, about $1.7 million in faculty research and teaching support funds, about $7 million in Special Programs (i.e.; Tata Institute of Active Genetics and Society ("TIAGS")) and about $1 million annual expenditures on recharge facilities.
Provide advice, supervision, and guidance to staff and faculty. Serve as central point of contact in negotiating resolutions between Divisional support staff and central offices to accomplish the goals and objectives of the Division. Direct implementation of new procedures and formulate creative solutions where necessary. Serve as administrative computing liaison between Division's programmers and accounting staff overseeing testing of new programs, staff training and documentation. Provide analysis and reports to the Dean, Associate Deans, Assistant Dean, and senior management within various units including financial, personnel, and academics to facilitate the strategic planning efforts. Supervise divisional Procurement Specialist and Assistant Financial Analyst.
Bachelor's degree in finance or accounting or an equivalent combination of education and work experience.
Thorough knowledge of finance policies, practices, and systems. Extensive knowledge and experience with policies and procedures relating to purchasing, disbursements, material management, equipment inventory, and contract and grant administration, with the ability to teach others
Proven ability to effectively present information verbally and in writing in a clear and concise manner. Ability to independently collect, analyze and prepare large quantities of financial data, to compile/develop financial models, and then present data clearly and effectively and in a way that is accessible and meaningful to target audience.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Excellent computer skills including, but not limited to, relational database, the Microsoft office suite, and web applications.
Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Ability to independently analyze and prepare complex multi-million dollar budgets, to identify spending patterns, project future expenditures based on available data, identify financial issues, recognize potential impact, and identify creative and alternative solutions by utilizing innovative strategies to identify and recommend solutions within existing program.
Strong analytical, critical thinking, problem-solving, creativity, negotiation and organization skills including the ability to interpret complex policies and procedures and apply them to routine as well as unique and complex situations.
Strategic Planning and Management Capabilities. Ability to think strategically and creatively, to anticipate Business and Financial trends and to transfer that thinking into Divisional Business needs. Budgetary management skills with ability to analyze financial operating data to determine costs, remain within budget and ensure cost-effectiveness.
Demonstrated skill and knowledge to develop and implement long-range plans. Skill to identify and effectively coordinate resources to meet program needs. Expert skill and knowledge to analyze and prepare budgets, identify patterns and trends, make accurate projections. Must have the skill and ability to provide clear explanations and to communicate concerns.
Thorough understanding and demonstrated experience in constructing faculty salaries including the base, FSEP, NIH CAP, Cost Sharing Principles, Summer salary etc.
Demonstrated experience in projecting salary, benefits & accruals, indirect costs with knowledge of payroll and personnel regulations including the impact of salaries, merits, range adjustments, social security cap and accompanied benefit costs and leaves where applicable.
Strong experience with monthly close processes and experience with financial management principles with the ability to analyze and forecast financial financial and budgetary data.
In-depth knowledge of federal, state and private contract and grant regulations with the skill and ability to read, comprehend, interpret and execute, including the regulations of novel and/or unique agencies or programs.
Proven leadership skills with the ability to act independently and exercise sound judgment, with the acumen and sensitivity to identify those decisions and activities that require confidentiality and/or higher level consultation.
Ability to perform and participate in internal audits of procedures to ensure compliance to campus, systemwide, state and federal policies and standards
Demonstrated ability to train individuals of varied experience in the policies, procedures and systems associated with financial transaction processing.
Successful experience in recruiting, supervising, motivating and leading staff; in analyzing work flow and determining optimal staff configurations to meet operational and service needs; and in resolving performance problems and other personnel issues and concerns.
In-depth knowledge of all UCSD financial systems (e.g. Oracle) to access, manage and present information, preferred.
Job offer is contingent on clear Background Check.
Occasional evenings and weekends may be required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.