Job Description

Payroll Title:
ADMIN OFCR 4
Department:
DEANS OFC-MED SCHOOL
Salary Range
Commensurate with Experience
Worksite:
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 12 hrs/day, Monday-Friday

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.

#112877 Planning & Space Management Analyst

Extended Deadline: Tue 12/21/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 11/30/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/07/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UC San Diego Health Sciences is a multibillion-dollar organization that comprises 3 professional schools, 2 hospitals, 20+ graduate degree programs, and 90+ core facilities and research units all working toward fulfilling its tripartite mission. Led by the Vice Chancellor for Health Sciences, it accounts for the majority of the University’s research and philanthropic portfolios, in addition to an expanding clinical footprint that spans the San Diego region. With more than 1,700 faculty and 15,000 staff, the Health Sciences is home to nationally recognized academic and clinical programs, and has been identified as one of the premier biomedical research institutions in the world. As a top-ranking, future oriented organization, UC San Diego Health Sciences offers challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

Under the general direction of the Senior Director of Health Sciences Planning and Space Management (PSM), this position will serve as the business operations lead. Incumbent serves as the principal business analyst in formulating strategies and administering policies, processes, and resources for business operating functions for PSM including the Health Sciences affiliation relationships.

General responsibilities include: 1) track and transact PSM’s unit budgets, financials, and internal unit staffing operations, 2) Health Sciences (HS) liaison to campus processes regulating and approving recharge unit establishments and recharge rate calculations and modifications, 3) real estate portfolio management including accounts payable and accounts receivable transactions, lease identifications and negotiations, financial analytics to determine leasing feasibilities, overall leasing portfolio strategies, and resolution of leasing operational issues, 4) manage operational and financial relations between UCSD and external institutional affiliates, 5) resource management analytics related to space and financial allocations/utilizations. Incumbent works with a high degree of independence, professionalism, exceptional analytical skills, and strong communication and writing skills to perform the duties. This position has a wide variety of high-level data interpretation and report preparation responsibilities in the area of lease management, affiliate relationships, project and building operations budgets.

Serves as liaison between the Vice Chancellor for Health Sciences (VCHS), various centralized units, the affiliate organizations, and UC San Diego central campus offices. Responsible for assuring sufficient coordination and planning to maximize resources that are directed toward meeting the various financial processing needs. Demonstrates proven ability to maintain confidentiality and uses discretionary practices.

Other responsibilities include providing key administrative and complex analytical support for PSM. Independent space utilization and financial analysis of researcher and department financial portfolios (indirect cost and direct cost associated with research grants). Serves as primary point of contact for budget and other financials associated with the work performed and the responsibilities of the PSM team, including trend analysis, forecasting, and modeling. Uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Applies full understanding of internal and external policies and procedures. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Incumbent represents the Health Sciences research, education, clinical, and administrative communities to the campus recharge rate committee. Incumbent will assist faculty and administration to develop business plans in support of new and existing core facilities and support faculty efforts to author annual recharge rate applications.

MINIMUM QUALIFICATIONS

  • Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.

  • Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

  • Effective interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Proficient knowledge of common University-specific computer application programs.

  • Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.

  • Proven knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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