Job Description

Payroll Title:
RSCH ADM 2
Department:
CNTR ASTROPHYSICS & SPACE SC
Hiring Salary Range
$54,998 - $73,000 / Year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon - Fri

#112793 Research Administrator 2/3

Extended Deadline: Tue 12/7/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

Job will remain posted until position is filled.

UCSD Layoff from Career Appointment: Apply by 11/5/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/16/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Position will be filled as a Research Administrator 2 or RA 3, based on the qualifications and experience of the candidate identified for hire

DESCRIPTION

Research Administrator 2:This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.

The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

The complexity of the proposals and awards is defined as follows: Type of Proposals - Unsolicited proposals; some RFA, RFP, or PA responding proposals; $500K). Contributions to Development of Policies and Procedures - Provide team leadership in the development of policies and procedures; approve or recommend for approval changes.

Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators.

QUALIFICATIONS

Required qualifications for Research Administrator 2:

  1. Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
  2. Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  3. Ability to manage a high volume of transactions.
  4. Ability to perform moderately complex financial analysis and customized reporting.
  5. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
  6. Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
  7. Maintains current knowledge of compliance regulations in all areas of research administration.
  8. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
  9. Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
  10. Effective problem solving skills.
  11. Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
  12. Familiarity in utilizing Financial Link reports or similar experience using other financial reporting tools.
  13. Familiarity with common sponsored award mechanisms.
  14. Experience working with computer and information management systems.
  15. Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.

Required qualifications for Research Administrator 3:

  1. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  2. Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  3. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  4. Ability to manage significant volume of transactions. Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
  5. Ability to perform complex financial analysis and customized reporting.
  6. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in utilizing Financial Link reports, queries, and use pivot tables or similar experience using other financial reporting tools.
  7. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
  8. Maintains current knowledge of compliance regulations in all areas of research administration. Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  9. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
  10. Proficiency working with computer and information management systems.
  11. Knowledge of academic and staff personnel policies and procedures. Experience interpreting and implementing all applicable University and agency policies, procedures, and guidelines.
  12. Experience working independently and following through on assignments with minimal supervision.
  13. Experience understanding and interpreting complex general policy guidelines making independent decisions and initiating appropriate action.
  14. Experience with financial systems, reports, financial tables, payroll information, salary and benefits details (CBR).

Required qualifications for both Research Administrator 2 and 3:

  1. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  2. Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  3. Ability to manage a high volume of transactions.
  4. Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
  5. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency in utilizing Financial Link reports, queries, and use pivot tables or similar experience using other financial reporting tools.
  6. Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
  7. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

SPECIAL CONDITIONS

  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • The title/pay level of this position will be based on the qualifications and experience of the candidate identified for hire. Research Administrator 2,non-exempt OR Research Administrator 3,exempt.


Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Application Instructions

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