112446 - Executive Assistant, WIPOS Administration
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#112446 Executive Assistant, WIPOS AdministrationInitial Review Date: Fri 11/5/2021
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UCSD Layoff from Career Appointment: Apply by 10/22/2021 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/02/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Involves providing administrative oversight for the Senior Executive for the Neurological Institute, Psychiatry, Rehabilitation Services, and Radiology. This position includes the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Performs and/or oversees special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the executive on matters of significance. Other duties as assigned.
Bachelor's Degree in a related area; or equivalent combination of experience/training.
A minimum of three (3+) or more years of relevant Executive level administrative experience.
Professional level experience providing complex administrative support to a high-level executive.
Strong organizational and project management skills.
Strong knowledge of English grammar, spelling, punctuation and sentence structure/formats, demonstrated skill in composing correspondence.
Excellent interpersonal, verbal and written communication skills, including diplomacy, tact, and flexibility.
Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
Ability to present a positive impression in person, on the telephone and through e-mail communication.
Experience with expense tracking, procurement, reimbursements, and travel.
- Healthcare experience.
- Complex scheduling/calendaring for multiple executives.
- Event Planning.
- Meeting facilitation.
- Authorship of comprehensive documents/advanced writing.
- Process Improvement training - yellow belt equivalent.
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical including immunization and drug screening.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
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