Job Description

Payroll Title:
Hiring Salary Range
$60,000 - $70,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon - Fri, additional hours as needed

#112375 Graduate Program Manager

Filing Deadline: Wed 10/27/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:,-faculty-and-staff-issued-for-2021-2022.html

UCSD Layoff from Career Appointment: Apply by 10/17/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/27/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Chemistry and Biochemistry is one of the largest and most complex departments on campus. The department’s organization is divided among three major academic sections each with its own leadership representation under the Department Chair: Physical, Analytical & Environmental (PAE); Biochemistry & Biophysics (BB); and finally Synthesis, Materials and Chemical Biology (SMCB). The department is comprised of 75 ladder rank faculty, and additional 10 in various instructional titles and ~150 in academic research titles and postdoctoral scholars. The above academic community presents a plethora of diverse complex issues from Health Sciences Compensation Program agreements to adjuncts from national laboratories sharing negotiated employee patent agreements. The department is also comprised of 90 career staff; ~60 temporary or student staff, and 350 Master’s and Ph.D. students. Undergraduate students majoring in chemistry number greater than 1,700, and total undergraduate and graduate annual course enrollments exceed 23,000. The department currently has more than 120 awards from federal, state and private sources for approximately $20 million per annum in extramural funding and $46 million in total annual expenditures.

The Department of Chemistry and Biochemistry manages eight recharge facilities supporting national as well as UCSD-wide research endeavors in academe and industry: Nuclear Magnetic Resonance, Molecular Mass Spectrometry, Biomolecular and Proteomics Mass Spectroscopy, Inorganic Characterization Instrumentation, Protein Crystallography, Small Molecule X-Ray Crystallography, Fabrication Facility plus the on campus Chemistry Storehouse. In addition, we are home to two national research center grants. The department also manages three major NIH training grants, and one Department of Education training grant, which fund graduate and postdoctoral students across UCSD departments/disciplines as well as off campus research organizations.

The Graduate Program Manager collaborates, consults and reports to the Student Affairs Director to help manage operations and personnel for the Chemistry and Biochemistry Graduate Program, one of the largest on campus with 300 students in the UCSD Doctoral Program, 90+ students in the Master’s Program, and 40+ students in the UCSD-SDSU Joint Doctoral Program. The position is responsible for overseeing academic and career advising; graduate admissions, outreach, and recruitment; graduate funding and the teaching apprentice program; curriculum planning; policy and process development and implementation, and long-range planning for the graduate program. Direct supervisor for Graduate Affairs staff, including overseeing day-to-day duties, hiring, training, evaluating, and directing special projects as needed. The incumbent assumes full responsibility for the management of the Student Affairs Unit in the absence of the Student Affairs Director, and may represent the unit at divisional and campus levels. The position also manages the programmatic and reporting aspects of our multiple department training grants (through NIH and Department of Education). Additionally, the position also coordinates our industrial relations, developing connections with local industry to plan sponsored events, career-related activities, and internships for our students. This position serves in an advisory role on all matters pertaining to the graduate program to the Student Affairs Director, Vice Chair for Graduate Education, and the department Graduate Affairs Committee (GAC).

  • Occasional evenings and weekends may be required. Overtime may be required.


  • Working knowledge of academic advising and counseling techniques. Demonstrated experience in a Student Affairs operation. Ability to effectively advise and work closely with graduate students.

  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Knowledge of systems; grading, transcript and diploma production; student academic records management; document management systems; verification of enrollment; graduation and commencement; student fees, fee assessment and refunds; information/communication services and publications; and curriculum, course scheduling and classroom management. Sophisticated knowledge of student information systems.

  • Knowledge of policies and procedures related to student academic affairs, graduate admissions, graduate support, employment, and all other programmatic considerations. Knowledge of Graduate Division's role in serving students. Knowledge and awareness of academic institutions as they relate to the mission of teaching and research. University, campus and Departmental specific knowledge preferred.

  • Experience and skill to routinely monitor production and quality of work being produced by staff and set performance standards, observing behavior, providing objective feedback, counseling, and implementing corrective action as needed to mediate disputes or otherwise help to resolve conflicts and to provide effective leadership/coaching/mentoring.

  • Ability in problem identification and reasoning. Experience to evaluate complex concepts or knowledge of past discrepancies, trends, and relationships, and apply the concepts appropriately.

  • Ability to develop original ideas to solve problems. Demonstrated ability to organize and analyze a variety of information (including enrollment history, grades, trends, projections and IA/faculty staffing), express ideas clearly and convincingly, to make strategic recommendations.

  • Interpersonal skills including tact, diplomacy, humor, and flexibility to communicate with faculty, students, and staff; skilled in the use of persuasion to achieve desired results.

  • Skill in project management to initiate, plan, execute, and complete the work of a team to achieve specific goals and meet specific success criteria. Ability to plan, budget, oversee, and carry out events.

  • Demonstrated understanding of the importance of ensuring an equitable, inclusive, and diverse working environment, with the ability to work as a part of a diverse and collaborative team. Competency and commitment to equity, diversity, and inclusion.

  • Computing experience in Windows computing environment using Microsoft Office Applications, web browsers, and other database management systems. Must have the ability and willingness to increase and update knowledge and skills as needed to meet the needs of the department.


  • Background Check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

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Application Instructions

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