112361 - Residence Life Housing Assistant
#112361 Residence Life Housing AssistantFiling Deadline: Mon 10/25/2021
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit: https://ucnet.universityofcalifornia.edu/news/2021/10/flu-vaccination-requirement-for-uc-students,-faculty-and-staff-issued-for-2021-2022.html
UCSD Layoff from Career Appointment: Apply by 10/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/25/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Named for environmentalist, nature writer and Sierra Club founder, John Muir, and inspired by his remarkable life, John Muir College of UC San Diego stresses the spirit of individual choice and responsibility within the framework of a welcoming and supportive community. Muir was the second college to be founded at UC San Diego and admitted its first students in 1967. Muir is a special place where generations of students have felt recognized and valued as individuals and experienced a strong sense of belonging within this large research university. The College’s motto, "Celebrating the Independent Spirit," recognizes both our namesake John Muir and the achievements of our talented and enterprising students and alumni.
Equity, diversity, and inclusion (EDI) are central to the mission of Muir. Our residence halls host the LGBTQIA+ Living Learning Community, and in doing so, we create a welcoming space and educational opportunities for all UC San Diego students. Additionally, Muir has large communities of underrepresented minoritized students, including significant populations of Native, Black, and Latinx/a/o students compared to the overall campus. Finally, our programs and partnerships reflect our commitment to diversity, as shown through our work with the OASIS Summer Bridge Program, the Kumeyaay art piece on the Muir campus, our residential life programs, and our numerous student organizations.
Under the general supervision of the Associate Dean of Student Affairs/Director of Residence Life, this position provides administrative support to the Associate Dean of Student Affairs/Director of Residence Life, Assistant Directors of Residence Life, and Program Assistant. Manages the resident housing database (RMS) and college assignments/room selection process; responsible for key and electronic keycard management and security for all residents including facility keys and keycards; maintains confidential student information and records; coordinates follow up related to judicial paperwork; coordinates the residence life office; oversees resident mail room and package distribution; assists in the preparation and execution of Muir College student move-in and move-out; coordinates and schedules the use of conference room facilities; manages the Residence Life office email account and webpage and performs general administrative functions.
Office hours are 8:00am to 4:30pm Monday - Friday during the academic year and during the summer/quarter breaks.
Overtime for opening and closing the residential facilities is required during September and June.
Experience working in an office/administrative setting, preferably in a college or university environment.
Knowledge of residential housing operations in a university setting.
Experience with business productivity applications including, but not limited to, Word, PowerPoint, Outlook, Publisher, and Excel. Experience with or ability to quickly learn Content Management System (CMS) for website updates.
Demonstrated ability to accurately proofread and prepare correspondence including correct grammar, punctuation, spelling, and standard business format.
Effective interpersonal and verbal communication skills with the ability to clearly, courteously, and diplomatically communicate information to a diverse group of people (including students, parents, staff, and the community) in person, on the telephone, and via e-mail in a professional manner.
Ability to organize and meet deadlines in a timely manner, deal with changing priorities and work well under pressure. Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.
Ability to develop, organize and manage systems for the coordination of student information and confidential files.
Ability to work in a team environment, remaining attentive to ideas, recognizing responsibilities, and actively participating with others to accomplish assignments and achieve desired goals.
Ability to exercise independent judgment, discretion, initiative, tact, and diplomacy in handling sensitive matters and maintaining strict confidentiality.
Ability to maintain acceptable work habits, demeanor, attention to detail, punctuality, and regularity of attendance.
- Knowledge of UC San Diego College System, Student Affairs Administration, and Housing/Dining/Hospitality resources and student programs.
- Background Check required.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.
Job Reference #: 112361