Job Description

Payroll Title:
Hiring Salary Range
$50,000 - $75,600 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri

#112352 HR Generalist

Filing Deadline: Fri 10/22/2021

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus before they will be allowed on campus or in a facility or office. For more information visit:,-faculty-and-staff-issued-for-2021-2022.html

UCSD Layoff from Career Appointment: Apply by 10/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/22/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Applies professional human resources, organization policies and procedures to provide guidance to supervisors and managers to resolve a variety of human resources issues of moderate scope and complexity.

Responsible for administratively managing staff personnel issues in the dynamic, complex, and growing academic Department of Mechanical & Aerospace Engineering consisting of approximately 280 academic, staff, and student employees. Under general supervision of the Chief Operations Officer (COO), the HR Generalist is department personnel advisor and consultant for the purpose of interpretation and implementation of staff personnel policy and procedures. Perform comprehensive HR administration including risk assessment, frequent review of information, and continuous communications with Chief Operations Officer (COO) regarding HR processes. Administer all aspects of career and limited staff personnel governed by multiple bargaining units and personnel programs within the department.

Serve as consultant to the Chief Operations Officer (COO) in the analysis and formulation of policy and key procedures for staff and non-faculty academic personnel. Responsible for matters involving recruitment, classification, merits, performance evaluations, organizational changes and disciplinary actions. Provide analysis regarding salary equity issues pertaining to new hires, reclassifications, equity requests and merit increases. Administer the payroll/personnel function for academic and staff employees. Responsible for department benefits administration. Provide personnel data and management reports to Chief Operations Officer (COO) as requested.

Independently responsible for the administration of the postdoctoral program. As visa expert for the entire department, manage all immigration issues including managing changes in INS laws, regulations, eligibility requirements, and procedural guidelines.

In collaboration with the Information Technology Unit and Chief Operations Officer (COO), design, enhance and maintain academic personnel/human resource web systems and personnel databases. Participate in short- and long-term planning relative to human resources goals and objectives of the department. Act as departmental liaison with campus Human Resources, Research Affairs, and other relevant campus organizations. Provide academic personnel support as necessary.


  • Bachelor's degree in related area and / or equivalent experience / training.

  • Analytical skills to conduct analysis and develop recommendations; demonstrates organizational skills and problem-solving skills. Has working knowledge of other areas of HR including personnel activities, such as recruitment selection, payroll, timekeeping, discipline, termination/layoff, collective bargaining agreements, employee relations, labor relations, performance appraisals, benefits administration, compensation, job description development, diversity, etc.

  • Knowledge of organizational policies and procedures and knowledge of functional area. Experience in interpreting, analyzing, advising on, and implementing policies, procedures, and regulations related to all facets of human resources administration.

  • Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.

  • Working knowledge of UC San Diego policies and procedures related to personnel administration and payroll. (Preferred)

  • Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems. Strong experience with computerized systems, database management, and spreadsheet and word processing programs to manipulate data and create reports. Ability to become proficient in campus and department systems, particularly on-line payroll and personnel systems.

  • Experience with website, database and report design and maintenance.

  • Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Strong oral and written communication skills to communicate and interact with persons of diverse backgrounds and personalities. Ability to convey information and provide guidelines in a clear and professional manner, using diplomacy, tact and discretion in all interactions.

  • Demonstrated ability to handle difficult or volatile situations / individuals effectively.

  • Demonstrated ability to exercise initiative, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters in the absence of close supervision.

  • Ability to anticipate problems, collect information, analyze data and recommend appropriate course of action.

  • Ability to independently plan, organize and prioritize daily operations and projects in order to meet rigid deadlines.

  • Ability to analyze and interpret complex immigration policy issues and convey information to foreign scholars, faculty sponsors, and administrative personnel.

  • Ability to maintain confidentiality, make independent decisions, and to provide consultative services to administrative and academic personnel.

  • Ability to work with complex employment issues and multiple personnel programs. Ability to interpret collective bargaining agreements.

  • Skills to be detail oriented with excellent organizational skills and ability to process high volume of work in an accurate and timely manner.


  • Time off must be scheduled around payroll deadlines.

  • Background check required.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see:

UC San Diego is a smoke and tobacco free environment. Please visit for more information.

Application Instructions

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